HR Specialist

Overview

HR Specialist (Finance) is responsible for owning and executing core Human Resources operational processes across the employee lifecycle. This role ensures accuracy, consistency, compliance, and follow-through in day-to-day HR activities, while creating leverage for the HR Business Partner to focus on strategic partnership, leadership capability, and organizational effectiveness. This position is designed as a strong execution role within Human Resources. The HR Specialist independently manages defined operational responsibilities, applies established policies and processes, and escalates matters that require judgment, interpretation, or risk assessment.

• Coordinate onboarding activities from offer acceptance through day-one readiness, including system access, documentation, background checks, and pre-boarding tasks
• Coordinate offboarding processes, including exit checklists, system updates, benefits notifications, equipment return, and final payroll inputs
• Maintain accurate employee data in the HRIS, including job changes, manager updates, and personal information
• Perform routine HRIS audits and troubleshoot basic system issues, partnering with systems or IT for more complex matters
• Serve as the primary point of contact for routine employee benefits questions
• Track employee status changes and support accurate and timely payroll processing
• Coordinate benefits enrollments, life-event changes, and open enrollment activities with external benefits representatives
• Manage documentation, tracking, and ongoing communication for approved leaves of absence after eligibility and initial qualification conversations are handled by the HR Business Partner
• Ensure completion and maintenance of I-9 documentation, audits, personnel files, and HR compliance records
• Support EEO and other regulatory reporting requirements
• Maintain HR records in an audit-ready state
• Assist with the creation and maintenance of HR policies, procedures, and employee guides to support clarity and consistency
• Identify gaps, inefficiencies, or recurring issues in HR operations and bring forward recommendations for improvement
• Coordinate logistics for HR trainings and company events, including scheduling, preparation, communications, and follow-up. This role does not design content or facilitate training sessions
• Serve as the first line of intake for routine HR questions by managing the HR inbox and main phone line
• Resolve factual or process-based inquiries related to benefits, policies, and HR operations
• Escalate complex, sensitive, or judgment-based issues to the HR Business Partner in a timely manner
• Participate in defined HR projects related to operational execution and process improvement, as assigned
• Apply established policies, procedures, and documented precedent
• Escalates matters involving employee relations, discipline, investigations, policy interpretation or exceptions, compliance risk, or precedent-setting decisions

• Proficiency in both verbal and written communication
• Attention to Detail
• Follow-Through and Accountability
• Problem-Solving
• Organization and Time Management
• Professional Judgment

• High school diploma required; associate or bachelor’s degree preferred
• Prior experience in HR operations, HR coordination, or a similar role
• Proficiency with Microsoft Office Suite
• Experience working with HRIS systems
• Strong written and verbal communication skills
• Ability to manage multiple priorities independently and meet deadlines

This position has no direct supervisory responsibilities.

This position will be located in our Fort Worth office with some work-from-home flexibility. The role involves extended sitting at a desk, computer usage, and communication with colleagues and clients.

This is a largely sedentary role with occasional tasks involving light lifting or standing during meetings and communication. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is a full-time position. Days and hours of work are Monday through Friday, typically 8:00 am–5:00 pm, with some overtime, including nights and weekends, as necessary to meet reporting deadlines and business needs.

Occasional travel may be required. This travel is typically infrequent and may be limited to local or regional locations, including company field offices.

Transglobal Services LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity, or pregnancy), national origin, age, disability, genetic information, or veteran status.