HR & Payroll Coordinator

Job Title: HR & Payroll Coordinator

Location: Washington DC

Employment Type: Full Time - Salary

Salary Range: $60,000 - $80,000

Inspir Embassy Row | Washington, DC 2100 Massachusetts Ave NW Washington, DC 20008, USA

About Us: Maplewood Senior Living, is a leading operator of premier senior living communities across 5 states and Washington, D.C., featuring two distinguished brands:
Maplewood and Inspīr. Known nationally for innovation in the senior living space, Maplewood is a growing company dedicated to excellence in care, offering personalized and thoughtful services in independent living, assisted living and memory care.

Our success is built on a foundation of personalized, compassionate care and communities designed to enrich the quality of life for our residents. We foster a dynamic and supportive work environment that empowers our teams to excel, inspire, and make a meaningful impact every day. If you are passionate about driving growth and innovation in senior living, Maplewood offers the opportunity to be part of a forward-thinking organization that values your expertise.

Join us and help shape the future of senior living!

Summary: The Payroll and Human Resources Coordinator is responsible for the day-to-day tasks required to keep the community running efficiently. This role provides support to the Community HR Director, Executive Director and Management Company with financial and human resources responsibilities for the community. They may manage other administrative associates such as reception. This is a department manager role, which may require travel as appropriate (to home office, training courses, etc.)

and communicate regularly with department heads.

Essential Functions:

Payroll:

• Enter associates into the time clock
• Export pulled hours into payroll grid
• Makes necessary approved payroll edits including PTO and missed punches
• Monitor and control over employee time punches
• Export time sheets from payroll system
• Ensure proper recording into the payroll grid for payroll hours and dollars
• Archive/discard payrolls at the end of each cycle

Human Resources:

• Manages the recruiting process for new hires, including searching and screening candidates in the ATS, checking references and producing offer letter
• First point of contact for all HR related matters
• Coordinates and facilitates new hire orientation as well as monthly all associates meetings and in-service training
• HRIS data entry processing for status changes, promotions, position changes and terminations
• Presents coaching and counseling through the progressive discipline process in conjunction with the Executive Director and Human Resources
• Interprets policies and procedures with Human Resources and communicates to all associates
• Benefits administration at community level, assisting in the open enrollment, ongoing benefits communication and benefits orientation and enrollment for new hires
• Maintains accurate associate files and employment records
• Responds to unemployment
• Ensures regulatory and legal compliance for all employment-related matters
• Handles workers compensation administration and OSHA record keeping

Compliance & Safety:

• Follows emergency procedures in the community
• Understands the safety practices and procedures of the community

Communication:

• Skilled in customer service and able to resolve concerns and conflicts in a professional and timely manner
• Ability to effectively present information on one-on-one and small group situations to customers, clients, and other associates of the organization
• Maintains open communication with Executive Director to ensure smooth operation of the community
• Communicates effectively with supervisor and other staff
• Advises supervisor and appropriate manager in any changes in physical and mental health of residents immediately

Management Responsibilities:

• Assumes responsibility of staffing for the department
• Effectively trains and supervises department staff
• Hires, orients, trains, motivates, counsels, disciplines, and supervises staff
• Ensures staff is aware of and follows policies, procedures, and safely measures
• Prepares work and time schedules for department employees
• Conducts regular staff meetings and training sessions to…