Recruiting Coordinator

About The Team

Our Human Resources team defies all conventional expectations and is a business-connected solutions provider. The work we do directly aligns with the company’s core areas of focus, and we ensure that associates and leaders are ready to support those strategic objectives. Our HR team is comprised of different departments, including Talent Acquisition, HR business partners, Learning & Development, Compensation & Benefits, and Shared Services.

We enable meaningful careers for all and build our Associate Workplace Experience!

At Pet Smart, teamwork and connection are core to how we thrive. This role is based at our Phoenix Home Office, with an expectation of working a minimum of four days in the office each week. In a standard work week, associates may work up to one remote “flex day” (with leader approval). Our hybrid approach is designed to foster strong collaboration while also supporting flexibility and individual success.

This role is responsible for supporting the recruiting team and overall Talent Acquisition (TA) efforts. The TA Coordinator plays a critical role in facilitating a seamless candidate experience through strong prioritization, organization, and collaboration. This position requires a solid foundation in administrative functions to effectively partner with recruiters, hiring teams, candidates, and other stakeholders, contributing to a positive and efficient recruiting experience.

• Coordinate Recruitment
  
  Activities:
  
  Partner with Recruiters to support all stages of the interview process, from interview scheduling through onboarding.
• Manage Calendars & Meetings:
  Schedule meetings and complex interview panels, manage reschedules, and assist with travel arrangements as needed.
• Candidate Onboarding:
  Process and track onboarding-related tasks, including background checks, relocation support, and new hire documentation.
• Operational Support:
  Assist with departmental goals, process improvements, and operational tasks that enhance the efficiency of the Talent Acquisition team.
• General Support:
  Reorder and restock supplies for interview rooms and lobby areas; greet and interact with candidates and interviewers to ensure a welcoming experience.

• Strong Organizational
  
  Skills:
  
  Ability to manage multiple priorities, maintain attention to detail, coordinate complex schedules, and adapt in a fast‑paced environment.
• Effective Communication:
  Clear and professional written and verbal communication skills.
• Tech‑Savvy:
  Proficiency with Microsoft Office Suite, including Excel, Outlook, Teams, PowerPoint, and Word; experience with an Applicant Tracking System (ATS) is a plus.
• Problem‑Solving:
  Resourceful and able to think quickly to address challenges and complete tasks effectively.
• Confidentiality & Professionalism:
  Demonstrates a high level of discretion and professionalism in all interactions.
• Team‑Oriented:
  Works collaboratively with all levels of staff and external partners.

• 2–3 years of experience in a similar role coordinating complex schedules, preferably within a large corporate environment.
• Associate degree preferred but not required.

• This role requires collaboration, teamwork, and face‑to‑face interaction with colleagues, leaders, and/or clients.
• Being in the office ensures access to leaders, cross‑functional partners, and resources necessary to make timely decisions and drive results.
• On‑site presence in accordance with our Flex Smart policy supports our culture of innovation, mentorship, and engagement, which is integral to our success in developing the best team.
• This is not intended to be an all‑inclusive, exhaustive list of all essential job functions for this position. Pet Smart retains the right to change or assign other required job duties to this position.

At Pet Smart, Anything for Pets begins with our people. Every associate plays a vital role in creating meaningful experiences for pets and their families, and we empower our teams with the tools, resources, and opportunities to grow and succeed. We’re more than a workplace, we’re Team Pet Smart.…