Human Resources Manager

GENERAL SUMMARY

Under general supervision and reporting to the Director of HR and Recruiting, the HR Manager assists the Director in promoting a positive and responsive service-oriented department for our primarily remote workforce in over 29 states and 4 countries. The HR Manager is responsible for administering all activities of the department, including benefits administration, performance management, employee relations, training and development, policies and procedures, workers’ compensation administration, and managing recruiting and onboarding activities.

• Establishes, maintains, and updates payroll records.
• Opens and establishes new state and country entities for new payrolls as required.
• Electronically generates and files completed onboarding materials.
• Processes payroll data reports and other specialized reports.
• Creates new reports with system as required.
• Assists with all HR processes including but not limited to virtual new hire orientations, performance management, worker’s compensation, discipline, terminations, etc.
• Administers onboarding processes, including electronic generation and maintenance of new hire paperwork, new hire data entry into payroll system and Virtual New Hire Orientations.
• Assists in analyzing complex information, researching, and developing solutions to complex issues.
• Performs data entry and updates within all systems.
• Responds to UI, STD, and LTD inquiries from various states.
• Maintains electronic and hard copy employee files and HR documents.
• Build talent pipelines for current and future job openings.
• Manage the recruiting process from identification to onboarding of selected candidates.
• Manage and train a team of recruiters and support staff.
• Help coordinate pre-hire assessment procedures – drug testing, background check, Excel, vision test for quality candidates.
• Work with hiring managers to identify staffing needs.
• Work with all members of staffing team to develop and implement staffing plans and activities.
• Review resumes for appropriate skills, experience, and knowledge for current openings.
• Conduct interviews with candidates.
• Assume primary responsibility for management of the Applicant Tracking System (JAZZ).
• Maintain well organized documentation of all candidates, searches, interview notes and other recruitment activities.
• Performs other duties as assigned.

Knowledge of:

• Payroll Software (UKG, Blue Marble), MS Office, Docusign, Fidelity, Employee Navigator.
• Laws and regulations applicable to timekeeping, payroll preparation and pay reporting.
• Human Resources management practices, theories and administration.
• US and international employment legislation and compliance.
• Fair Labor Standard Act, Affordable Care Act (ACA).
• ACA, HIPAA, FMLA and COBRA, 401(k).
• Federal and State employment legislation.
• Principles and practices of effective management and supervision.
• ATS systems; preferably .
• Principles and best practice of recruiting.

Skills:

• Professional demeanor and strong customer service orientation.
• Strong independent decision-making skills and analytical skills, and professional judgment.
• Excellent time management and organizational skills with keen attention to detail.
• Flexibility, sound judgment and a high level of personal integrity.
• Strong written and verbal communication skills; ability to manage multiple tasks with accuracy and efficiency.
• Willingness to adjust to changing priorities.
• Excellent interpersonal, written and verbal communication skills.
• Fluent English-reading and writing.

Ability to:

• Ensure the accuracy of payroll data and information.
• Understand, interpret, apply and explain applicable laws, policies and procedures.
• Prioritize and elevate matters to supervisor as appropriate.
• Ensure proper authorization and documentation for disbursements.
• Prepare clear, concise and complete payroll and HR reports.
• Collect, obtain, evaluate and interpret technical and specialized payroll and Human Resources information correctly.
• Maintain confidentiality of company documents and records.
• Exercise discretion, tact and diplomacy in handling sensitive information.
• Manage a heavy workload and multi‑task under strict timelines.
• Establish and…