HR Specialist Job Germany Ohio USA,HR/Recruitment

Location: Germany

Role

As an HR Specialist
, you will play a key role in supporting our HR operations and internal communications. The role is focused on HR administration, data management, and operational support, with People Partner–related activities, such as internal communications, engagement initiatives, and collaboration with team leaders.

This role is ideal for someone highly organized, detail‑oriented, strong in HR systems and analytics, and interested in gradually developing People Partner skills.

Responsibilities

HR Administration & Operations

Maintain and manage specialist profiles in HRIS (HiBob), ensuring data accuracy across contracts, compensation, leaves, and personal details.

Prepare and support onboarding documentation, including onboarding presentations, checklists, and coordination of required materials.

Support contract preparation and documentation flow, including coordination of signatures and storage of HR documents.

Provide full HR documentation support, ensuring all files are properly organized, up to date, and easily accessible.

Prepare HR reports and analytics, working confidently with Excel to deliver insights on headcount, turnover, leave balances, and other HR metrics.

Support the administration of HR systems and tools (HRIS, LMS, etc) and assist with improvements and automation.

Ensure accurate tracking of leaves, sick days, and other HR‑related data.

Collaborate with Recruitment, Finance and IT Support teams to ensure smooth onboarding and data handover for new hires.

Support internal HR communications by creating, scheduling, and managing content in Slack, including announcements, greetings, updates, and HR news.

Assist in planning and coordinating internal events, workshops, trainings, and engagement initiatives.
Help collect and analyze data for engagement surveys and feedback initiatives, supporting People Partners with insights and summaries.
Support communication around HR initiatives by drafting announcements, agendas, and follow‑up messages.
Assist in managing corporate gifts and recognition initiatives, coordinating with vendors and internal stakeholders.
Act as a point of contact for routine HR questions from specialists, escalating complex cases to People Partners when needed.

Requirements

2+ years of experience in HR (IT or startup environments).
Strong experience in HR administration, documentation, and HR data management.
Advanced Excel skills (reports, formulas, analytics); confidence working with data.
Experience working with HRIS systems (HiBob is a strong plus).
Strong written communication skills, including experience with internal communications in Slack or similar tools.
Basic understanding of People Partner responsibilities and interest in developing in this direction.
Ability to work in a fast‑paced, dynamic environment, with strong attention to detail. Experience creating presentations and using AI tools to improve productivity is a plus.
High ethical standards and a strong ownership mindset.
Upper‑Intermediate English or higher is a must.

Benefits

Generous Leave Policy:
Take advantage of paid time off, encompassing both vacation and sick leave, to ensure you can recharge and recover when needed. Take your time on bank holidays as well.
Continuously Development:
Get an opportunity to join a fast‑growing business where the sky’s the limit.
Company Events:
Engage in our vibrant company culture through a variety of informal events designed to foster camaraderie and teamwork.
Full Remote Work:
Enjoy the flexibility of working remotely from wherever you feel most productive.

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