Office & Human Resources Coordinator

Overview

Established in 1973, Teekay is one of the world’s largest and leading marine energy transportation companies and a vital link in the global energy supply chain. We bring energy where it is needed – anywhere in the world - to power the global economy and to improve people’s lives.

Teekay provides these services primarily through its directly-owned fleet and its controlling ownership interests in Teekay Tankers Ltd. (NYSE:

TNK), one of the world’s largest owners and operators of mid-sized crude tankers. The consolidated Teekay entities manage and operate total assets under management of approximately $2 billion, comprised of approximately 35 conventional tankers and other marine assets. With offices in eight countries and approximately 2,200 seagoing and shore-based employees, Teekay provides a comprehensive set of marine services to the world’s leading energy companies.

We’re looking for our next Office & Human Resources Coordinator

As an Office & HR Coordinator, you will play a dual role in ensuring smooth daily operations while supporting key human resources functions. You will lead the planning and execution of employee engagement, customer events, and CSR initiatives that foster a positive workplace culture. You will maintain a comfortable office environment while providing administrative support to the leadership team and employees.

Additionally, you will support day-to-day HR operations for our office based and offshore team including payroll and benefits administration, compliance, employee questions, travel, and audit support. This role requires a highly organized self-starter who can juggle multiple priorities and bring energy and attention to detail to everything you do.

This role is hybrid which currently includes a mix of working in the office and working from home; however, for the first few months, the individual will be required to be in the office 5 days a week. This role also requires periodic travel to and working from our Freeport base.

Office Administration & Operations

• Ensure smooth daily office operations including facility support liaising with building management, parking and building access, office and kitchen supplies and guest hospitality.

• Provide comprehensive administrative support to the leadership team and employees, ensuring consistent and efficient service delivery.

• Arrange travel plans and itineraries, calendar management, expense reporting and office invoice processing.

• Lead the organization of employee engagement activities, social events, team-building activities, along with corporate meetings, customer and special events, including offsite events as requested.

• Align with the wider organization on town halls, knowledge shares, and other company-wide initiatives to ensure a consistent approach.

• Support CSR strategy by driving various initiatives throughout the year, including active participation, communicating CSR opportunities to employees, coordinating activities and employee participation, and tracking expenditures.

• Manage key vendors and office-related services for the Houston Office and Freeport base.

Human Resources Support

• Support HR Operations including fielding day-to-day employee queries regarding HR policies, processes, benefits or other and direct to HR specialist as needed

• Coordinate the employee onboarding and offboarding experience including organizing sessions, preparing materials, and ensuring all required documentation is completed.

• Coordinate the Marine HR Drug & Alcohol process through monitoring compliance reports, booking appointments and ensuring records are complete and accurate.

• Champion local HR processes as guided by the HR team in the areas of performance development, systems, policy reviews, wellness initiatives, audit and compliance.

• Support work rotation travel requirements for the offshore team including acting as back up for travel bookings, monitoring PO’s and preparing travel letters.

• Support with Marine HR operational planning and reporting including monitoring rotation schedules, hours of work and rest reconciliations, payroll policies, performance and training compliance.

• Process payroll submissions and assist…