Payroll Specialist

Scopelitis, Garvin, Light, Hanson & Feary serves the legal and business needs of the transportation industry on a full-service basis. Our legal team is experienced in not only regulatory compliance, but also business structuring and transactions, litigation (including class and collective actions), insurance, labor and employment, highway accident defense, taxation, mergers and acquisitions, workers' compensation, logistics, driver leasing, warehousing, private fleet operations, outsourcing, and customs.

We also represent clients in a variety of other related industries, including those that provide services or products in insurance, alternative workforce strategies, construction and real estate development, manufacturing, retail goods, and professional services. With our principal office in Indianapolis and other offices located coast to coast, we are easily accessible to clients nationwide.

The Firm has an opening for a full-time Payroll Specialist based in the Indianapolis office. The Firm has developed an optional 3‑2 hybrid work schedule in which employees are expected to work from the Indianapolis office at least 3 days per week and may work from home up to 2 days per week.

The primary responsibilities of the Payroll Specialist include accurate and timely semi-monthly payroll processing for all employees, verifying hours, running & preparing reports, balancing benefits to payroll, assisting employees with payroll-related questions, maintaining accurate payroll records, and performing other payroll-related duties. This position is also responsible for assisting the HR & Payroll Director as needed.

• Provides payroll support, including answering employee payroll-related questions.
• Coordinate with HR/Payroll Director to maintain accurate employee pay rates/salary, benefit deductions, accruals, attendance, and bank account records.
• Tracking & communicating with employees in all offices regarding last day of pay period and turning in time sheet with proper backup.
• Explain internal policies & procedures to employees regarding payroll.
• Work with Paycom regarding issues with the system, processing payroll, or similar issues regarding payroll.
• Maintain complete and accurate payroll documentation and transactions.
• Performing payroll reconciliations.
• Preparing financial reports for accounting and auditing purposes.
• Process commissions, bonuses, and other special pays.
• Conduct payroll and benefit audits.
• Monitor and ensure state and local taxes are registered correctly.
• Ensure employee records for tax with holdings, direct deposits, time off requests, deductions, garnishments, etc., are up to date.
• Preparing periodic payroll reports for review by management.
• Assist in recruiting by reviewing, logging, and working with hiring managers to set up interviews.

• Two years of related payroll experience.
• Knowledge of company policies and procedures.
• Experience in Paycom is helpful.
• Knowledge of all pertinent federal and state regulations.
• Excellent written and oral communication skills.
• Superior communication and organizational skills, including time management.
• Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Proven analytical skills.
• Computer proficiency and technical aptitude with the ability to utilize MS Word and Excel.

Personal characteristics that will contribute to success in this position include a strong work ethic, a high level of confidentiality, a high degree of attention to detail, the ability to work effectively both independently and in a team environment, and the ability to multitask.

The Firm offers a comprehensive benefits package including medical/HSA, dental, vision, life, disability, family care leave, 401k/profit sharing retirement package, and pet insurance. Employees are also eligible to work a hybrid schedule of three days in the office and two days from home. The Firm will supply the necessary computer and accessory equipment to facilitate this hybrid work schedule.

The Firm has a collaborative, team culture that fosters support among peers and collegiality among assistants, paralegals, attorneys, and managers. We have a welcoming, equitable workplace with an open-door policy. For decades, the Firm and its attorneys have been recognized on the industry’s most respected awards lists, including Best Law Firms, Best Lawyers, BTI Client Service Top 30, Chambers USA, Thomson Reuters Stand-out Lawyers, and Super Lawyers.