Human Resources Generalist

Job Title: Human Resources Generalist

Department: Executive

Reports To: Director of Human Resources

Position Grade/Level: Confidential A

FLSA Status: Exempt, Full-Time (35 hours/week)

Salary Range: $64, (starting $64,)

Work Model: Hybrid

Guided by Unitarian Universalist principles and the Universal Declaration of Human Rights, UUSC is a human rights organization that strives to advance human rights, dismantle systems of oppression, and uplift the inherent dignity and power of all people. We focus our work in three intersectional areas of justice:
Migrant Justice, Climate and Disaster Justice, and International Justice and Accountability. We center the voices and experiences of those most affected and strengthen the grassroots groups and movements who are organizing themselves to advance these goals, commonly referred to as our “partners.” UUSC believes that those facing injustice are best equipped to define and dismantle systems of oppression and protect their rights to self-determination, equity, and justice;

they are the champions for progressive movements for change.

The Human Resources Generalist is responsible for many day‑to‑day administrative tasks and clerical support for the Human Resources Unit including but not limited to the administration of the agency’s payroll and benefits administration systems. The HR Generalist will play a key supporting role with employee experience and culture building initiatives. This role also performs onboarding tasks and core HR clerical work including creating and maintaining personnel records and providing support for recruiting and hiring processes.

This position will be hybrid, with regular work required in the Cambridge, MA office in addition to remote work in a schedule approved by the supervisor. The incumbent can be based in MA, ME, or CT if within commuting distance to Cambridge, MA.

• Act as a liaison with employees, the benefits broker (BBG), and insurance carriers to coordinate enrollment, information changes, and coverage questions or challenges.
• Provide excellent service to employees and the union with benefits and payroll questions and issues.
• Prepare benefits invoice spreadsheets monthly for HR Director approval & Finance processing.
• Download and save copies of required and sensitive benefits records in confidential folders.
• Monitor leave administration status in HRIS, as it relates to payroll and benefits administration; anticipate and raise any issues with the Director.
• Track compensatory time and sabbatical leave accrual and use in separate spreadsheet.
• Track and process employee anniversary gifts and additional approved rewards or bonuses.
• Track retirement contribution eligibility and prepare change forms as applicable for Director approval and submission to Finance.
• Edit semi‑monthly employee payroll templates when there are changes and prepare payroll detail report for payroll preview meetings with HR Director.
• Remind staff and approvers about timesheets and submit Time & Attendance to payroll.

• Conduct Orientation for new employees, including review and documentation of I‑9 documents, overview of benefits & payroll information, and benefits enrollment process in HRIS.
• Create electronic personnel and benefits/medical folders for newly hired employees.
• Follow‑up with employees and managers by the 90‑day mark to check‑in, collect orientation & onboarding forms, and support as needed.

• Create, maintain, and update employee personnel records in full compliance with federal, state, and local regulations and UUSC policies and procedures.
• Support the development and hosting of culture building events both online and in‑person.
• Anticipate and identify forms and processes in need of updates and contribute suggestions.
• Perform other duties as necessary or as directed by supervisor.
• Follow the system for storing files and contribute ideas and solutions to improve the system.
• Support the HR Director and/or Finance Director to liaise with tax jurisdictions to maintain required information in Tri Net, process correspondence, and complete related…