Recruiting Coordinator

Position

Purpose:

The position of Recruiting Coordinator is integral in supporting the University and Corporate recruiting teams by ensuring seamless coordination of recruitment activities and enhancing overall candidate experience. This role involves scheduling interviews at various levels, facilitating career fairs, and liaising with university career centers, while also managing travel arrangements and maintaining meticulous records using Microsoft Office tools and Workday. The ideal candidate will exhibit exceptional communication skills, a proactive approach to prioritization, and a positive attitude, contributing effectively to our dynamic team environment.

Key Responsibilities:

* Coordinate and execute the scheduling of interviews, including phone, Teams , Zoom, in-person, and panel formats, ensuring alignment with all levels of management to streamline the recruitment process.

* Conduct comprehensive research and manage registrations for career fairs and networking events, facilitating strong university relations and enhancing company recruitment outreach.

* Establish and maintain effective liaison with university career centers, fostering partnerships that support a robust talent pipeline for corporate and university roles.

* Oversee the logistics of shipping career fair kits to events, ensuring timely and accurate delivery to enhance company's presence and brand consistency at university and networking events.

* Prepare and distribute professional offer letters, ensuring accuracy and confidentiality, to uphold the integrity and standards of SRS Heritage Group's hiring process.

* Manage and update recruitment data using Excel for manual reporting, contributing to accurate tracking and analysis of recruitment metrics and outcomes.

* Arrange travel itineraries for candidates with precision and attention to detail, supporting seamless candidate experience during the recruitment process.

* Utilize Linked In Recruiter and other sourcing tools effectively to identify and engage with potential candidates, supporting the recruitment team's sourcing strategies for diverse roles.

* Administer Workday ATS tasks, including the input of resumes and distribution of virtual communications to candidates, ensuring all data is current and accurately maintained.

* Maintain a high level of candidate care from the recruitment phase to onboarding, promoting a positive candidate experience that reflects Company's commitment to exceptional service.

* Schedule and coordinate interviews with Hiring team and candidates.

* Support full-cycle recruitment, including application review, phone screening, and coordinating pre-employment steps

* Prepare onboarding materials such as first name welcome emails, packages, and recruiting survey outreach.

* Assist with other recruiting initiatives, projects and other responsibilities as needed.

* Perform other duties as assigned

Direct Manager Direct Reports:

No direct reports.

Travel Requirements:

Minimal travel, primarily for attending key career fairs and networking events throughout the year, to enhance the effectiveness of university and corporate recruiting efforts.

Physical Requirements:

The Recruiting Coordinator position primarily involves responsibilities that align with standard office-based work environments. The role requires the ability to remain in a stationary position for extended periods, often sitting at a desk while using a computer and other office equipment. The ability to communicate verbally and in writing is essential, as the role involves significant interaction with team members, candidates, and external contacts.

Additionally, the position may require occasional light lifting, such as handling and shipping career fair kits. The individual must also have basic manual dexterity for tasks such as data entry and document preparation.

Working Conditions:

The Recruiting Coordinator will operate within a dynamic and collaborative hybrid working environment, blending both in-office and remote work arrangements. This role requires adaptability and efficiency, as the pace is fast-paced and deadline-driven, ensuring timely support to the university and corporate recruiting teams. The coordinator must be adept at managing shifting priorities while maintaining a keen focus on enhancing the candidate experience throughout the recruitment process.

The work setting is designed to foster cooperation and productivity, encouraging proactive decision-making and a results-oriented mindset to meet organizational objectives.

Minimum Qualifications:

Experience:

Demonstrated experience in roles such as Administrative Assistant, Recruiting Coordinator, or Front Office.

Technical Proficiency:

* Expertise in Microsoft Outlook, Word, and Excel, with the ability to prepare and maintain spreadsheets and email templates for university and candidate interactions.

* Proficiency in using a major applicant tracking system; prior experience with Workday ATS is strongly preferred.

* Communication

Skills:

* Exceptional English…