Payroll Officer

Payroll Administration

• Review payroll data and supporting documentation to ensure accuracy and compliance.
• Process salary, pension, and payroll-related adjustments while investigating and resolving discrepancies.
• Ensure timely and accurate payroll payments to employees and beneficiaries.
• Prepare payroll accounting journals and support monthly and annual reconciliations.
• Act as a key contact for payroll-related queries from employees and stakeholders.
• Liaise with banking providers regarding payroll transactions and issue resolution.

• Administer social security obligations in line with Swiss regulatory requirements.
• Support employees with payroll and tax-related enquiries.
• Coordinate with external advisors on annual tax support processes.

• Maintain payroll records and documentation in accordance with internal policies.
• Review and document payroll processes, identifying opportunities for efficiency improvements.
• Support implementation and communication of process enhancements.
• Ensure compliance with payroll legislation, policies, and audit requirements.

• Provide ad hoc support across the payroll function.
• Assist with workload coverage during team absences.
• Contribute to a collaborative and knowledge-sharing team environment.

Working within a collaborative payroll team, you will partner closely with HR, Finance, external service providers, and employees to deliver a high-quality payroll service while supporting process improvements and operational excellence.

• Minimum 5 years of experience within payroll administration or payroll operations.
• Strong end-to-end payroll processing experience.
• Experience managing payroll activities across multiple currencies.
• Knowledge of Swiss payroll legislation, social security, and payroll compliance requirements.
• Experience supporting payroll reconciliations, reporting, and audit activities.
• Strong understanding of HR processes, particularly payroll, compensation, and benefits.
• Experience working with HRIS platforms, ideally Workday.
• Excellent written and spoken English (German strongly advantageous).
• Experience supporting employees with Swiss tax-related queries nice to have.

• 8 month contract with possibility of extension on a long‑term basis.
• The opportunity to work in a diverse and international environment on a long‑term basis.
• 50% working from home.
• 20 days working remotely from abroad per year.
• Modern office in central Basel (50 minutes direct train from Zurich) with subsidised canteen.