Human Resources Coordinator

Position Summary

Provide a high level of confidential administrative and technical support to the Office of Labour and Employee Relations (Human Resources) in accordance with University policies and procedures. The incumbent coordinates a variety of activities including assisting with university committees, scheduling, maintaining records, and providing information to employees concerning policies and procedures.

• Coordinate the administrative human resources functions for the Office of Labour and Employee Relations.
• Respond to general questions concerning human resources policies, procedures, and the application of collective agreements.
• Assist with the preparation of human resources related requests and gather relevant documentation for supervisors and labour advisors.
• Follow up on grievances, letters of agreement, and other documentation.
• Assist in the preparation of reports and files for arbitration cases.
• Assist in collective agreement redaction, translation, formatting, and documentation.
• Monitor or maintain unions’ liberation requests.
• Coordinate employee records, forms, documentation, and schedules.
• Schedule meetings, prepare agenda, take minutes, and follow up on actions required.
• Organize supervisors’ agendas and coordinate training workshops, conferences, and seminars.
• Liaise with internal units and external organizations, including government officials.
• Assess and resolve administrative problems and inform the supervisor when appropriate.
• Maintain the Labour & Employee Relations website and update the grievance database.
• Perform first‑level assessment for specific cases by contacting faculties/units for background information.
• Perform other related duties as required.

• Demonstrated organizational and time‑management skills with the ability to multi‑task, prioritize, and work under pressure to meet multiple deadlines.
• Excellent customer‑service skills and the ability to provide a wide range of information and advice to internal and external clients.
• Strong analytical skills and attention to detail.
• Experience coordinating meetings and schedules.
• Proven professionalism and discretion when dealing with confidential information.
• Excellent computer skills, including Microsoft Office applications.
• Written and spoken French and English.
• Minimum of five (5) years of related experience.

• Competitive benefits package (Health, Dental, Life Insurance).
• Defined contribution pension plan with employer contribution up to 10%.
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA).
• Competitive vacation policy: two personal days, two floating holidays, and nine “Summer Fridays”.
• Paid days off between the St‑Jean Baptiste holiday and Labour Day.
• Paid time off over the December holiday period.
• Tuition waiver for regular employees and their dependents.
• Up to two days of remote work per week where the position permits.

To work at McGill University, you must be authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based.

Knowledge of English is required;
McGill University is an English‑language university and day‑to‑day duties may require English communication both verbally and in writing. The required level of English has been assessed at a level 4 on a scale of 0‑4.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. Applications are welcome from all qualified candidates including racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities. Members of designated groups are encouraged to self‑identify for the employment equity program. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact acces