Recruiting Coordinator; Position

Overview

Works closely with a team of Talent Sourcers and Recruiters to provide operational and administrative support for Transamerica’s hiring process and candidate experience. This includes interview scheduling coordination, candidate travel logistics, candidate document preparation and filing, event coordination, and job advertising.

• Coordinate complex phone and in-person interview schedules, working closely with recruiters, hiring managers, admins, and internal and external candidates.
• Schedule phone screens, video teleconferences, on-site meetings, travel, and coordinate recruiting events.
• Coordinate interview schedules between candidates, recruiters, business units, agencies.
• Initiate and maintain communication with candidates during the scheduling, interviewing, application, and hiring process.
• Make travel arrangements including airfare, hotel, and transportation; often within tight scheduling deadlines.
• Responsible for reimbursement of candidate travel expenses.
• Identify opportunities to improve the candidate experience and scheduling efficiency.
• Ensure candidates have received and completed pre-employment documents.
• Input, track, and run reports. Provide and update various confidential reports on a daily, weekly or monthly basis (headcount, recruiting activity, expense reports, etc.).
• May be responsible for sourcing and recruitment of entry-level or administrative positions.
• Reserve conference rooms, order food, coordinate video conferences.
• Responsible for data management and integrity throughout the scheduling and assessment process including input of relevant data into Applicant Tracking System (Workday).
• Develop understanding of recruitment area with regard to role profiles, candidates’ and hiring manager’s needs.
• Assist with writing job descriptions, interview guides, and employment ads.
• Prepare offer letters and new hire packets for internal and external candidates.
• Act as a host to candidates when on-site (ushering candidates during interviews, providing lunch).
• Work with coordinators in remote offices to ensure similar candidate care and manage logistics (conference rooms, lunch, etc.).
• Manage the employment application process; ensuring a completed application is received from each candidate prior to on-site interviews and uploaded into the applicant tracking system (ATS).

• High school or equivalent combination of education and experience; GED preferred.
• 1 to 2 years of HR experience and some knowledge of applicable laws and policies.
• Proven experience supporting a team of managers in a fast‑paced environment.
• Excellent organizational skills with follow‑through internally and externally to provide a positive candidate experience.
• Strong proficiency in Microsoft Office suite including Word, PowerPoint, Excel, and Outlook.

• Knowledge and experience of applicant tracking or recruiting information database/systems (Taleo).
• Adept at working with teams in different office locations and at promoting teamwork.
• Excellent attention to detail.
• Ability to maintain a high level of confidentiality.
• Knowledge of Service‑Now and Workday.

Temporary contract – hybrid work in Cedar Rapids or Philadelphia. Please note that temporary contract candidates are not eligible to receive Transamerica's benefit package.

Hourly rate generally ranges between $19.00 - $24.50 per hour. The actual starting pay is determined by qualifications, experience, geography, work location designation (in‑office, hybrid, remote) and operational needs. Pay may vary above and below the stated amounts, as permitted by applicable law.