HR Coordinator

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Full Time Austin, TX, US

3 days ago Requisition

The HR Coordinator supports human resources operations for Meals on Wheels Central Texas and Meals on Wheels Central Texas In-Home Care. The position plays a key role in supporting employee lifecycle processes, maintaining HR records, and ensuring compliance with company policies and employment laws. This is a full‑time, benefits eligible non‑exempt position.

• 1+ years’ experience as HR coordinator or generalist managing day-to-day transactional tasks – working knowledge of all HR functions is strongly preferred
• Previous HR experience for home health or in‑home care service organization preferred
• Experience with HR compliance data management and reporting (EEO, OSHA, etc.)
• Ability to present and explain complex information to a variety of stakeholders
• Effective and thoughtful communicator when speaking, writing and actively listening
• Service-oriented providing exceptional support to employees and managers
• Ability to plan, prioritize, multi-task, and meet deadlines
• Maintain confidentiality of information
• Ability to work both independently and collaboratively
• Strong computer and technical experience skills, including Microsoft, spreadsheets, HRIS/HRCM, internet, virtual meeting applications
• Smart phone video creation and editing experience highly preferred
• HRIS workflow experience strongly preferred
• Bilingual (English/Spanish or English/Other) preferred
• Able to travel locally 10%

• Manage employee lifecycle process including recruiting, orientation, onboarding, employee relations and engagement, payroll, benefits and retirement, learning and development, and offboarding.
• Recruit qualified candidates for open positions, facilitate interview process with hiring manager(s), conduct background and reference checks, prepare and review employment offers with applicants, and schedule orientation.
• Accurate data entry and reporting by utilizing multiple HR systems and applications (third party portals and applications).
• Process and manage high volumes of information efficiently and accurately.
• Maintain strict confidentiality regarding benefits, human resources, payroll, and employee matters.
• Provide exceptional people support to employees and managers across the organization.
• Assist in the development and communication of HR policies, procedures, and guidelines, ensuring that they align with the organization’s mission and values.
• Function as a point of contact for employees' questions and concerns, providing support and guidance on HR-related matters.
• Support the performance appraisal process by collecting feedback, preparing documentation, and assisting in performance review discussions.
• Collaborate with other departments to develop informative, engaging, comprehensive training.
• Identify professional development opportunities and resources and coordinate training sessions and workshops to enhance employees' skills and knowledge.
• Track work-related employee injuries, conduct safety training, and prepare annual OSHA 300 report.
• Administer employee benefits programs, including health insurance, retirement plans, and other benefits offered. Assist employees with benefit enrollment, changes, and inquiries.
• Assist with the onboarding process including orientation reviewing mission, vision, and values; culture; work conditions and expectations; employee benefits; etc.
• Manage Family Medical Leave (FMLA) in accordance with applicable regulations and company procedures.
• Embrace continuous learning and stay up to date on human resource compliance issues.
• Document core HR workflows and processes, seeking efficiency opportunities.
• Maintain department and organizational charts.
• Create, update, and maintain department procedures.
• Schedule and organize company training and other events.
• Create and maintain accurate and up‑to‑date employee records (both paper and electronic), including personal information, employment contracts, performance evaluations including retention requirements.
• Contribute to the development and implementation of strategic and cultural initiatives within the organization, fostering a harmonious workplace.

• Work is performed indoors in a climate‑controlled office, or home office setting. Some work will be performed indoors at community centers, schools, job fairs, etc., and some may be performed outdoors at local events.
• Ability to work in a stationary position 75% of the time.
• Occasionally move about inside the office for meetings and to access office resources.
• Constantly operates a computer, phone, and other office productivity devices.
• Constantly communicates with staff, applicants, and other people.
• Occasionally moves objects weighing up to 20 pounds.