HR Specialist

Job Summary

The Human Resources (HR) Specialist is a key contributor to the HR Department, providing support across essential functions such as recruitment, onboarding, compensation and benefits administration, HR information systems management, and personnel record auditing to ensure compliance with regulations. The role may focus on specific functions based on organizational needs and is essential for ensuring compliance with personnel record‑keeping requirements.

The HR Specialist is a full‑time position (37.5 hours per week) eligible for a hybrid work arrangement that includes remote work and required on‑site attendance at DePaul’s Hollins‑Roanoke office. Candidates must reside within a reasonable commuting distance of the office (45 minutes or less preferred). The position may require working from the Hollins‑Roanoke office several days per week.

The Human Resources Specialist reports directly to the Director of Human Resources.

This list is not exhaustive and the distribution of time may change. The role may also be assigned other responsibilities as needed.

• Contact and guide new hires through the onboarding process
• Collect driving records and register with DMV alert as applicable
• Process APS (Automated Payroll System) hire onboarding
• Complete background checks specific to each program
• Collect references, interview notes, and other onboarding documentation from supervisors
• Collect and verify professional license (e.g., registered nurse, licensed professional counselor, or certification) as applicable
• Create HR Scan and APS folders and upload onboarding documents
• Complete past employment verification through a third‑party vendor
• Complete LEIE
• Enter new hires into Talent LMS

• Send benefits email
• Complete I‑9 using the I‑9 tracker and upload identifying documents
• Complete E‑Verify
• Confirm results of drug and alcohol screening with supervisor and vendor
• Enter new hires into APS
• Schedule and meet with new hires to review benefits and Inside De Paul
• Confirm new hire enrolled or declined benefits in ENAV
• Confirm address, ACA information, or anything in ENAV and input any information necessary to complete benefits enrollment in ENAV

• Assist in maintaining the applicant tracking system, including posting all open positions and guiding managers and applicants through the hiring process
• Consult with Program Directors to ensure job descriptions are current before posting and notify the HR Director if revisions are requested
• Assist with screening applicants based on prerequisite requirements identified in the job description
• Upload applicants to APS from third‑party job boards
• Assist in creating and maintaining interview questions and evaluation criteria
• Participate in interviews as assigned
• Archive interview questions, evaluation criteria, and notes on the designated network drive and folder
• Ensure, whenever possible, that all applicant exercises and tests are vetted through the HR Director or applicable Executive before being implemented in the interview process

• Create and maintain employee records and HRIS/Payroll system, ensuring completion and accuracy of details such as requisitions, employee status forms, employee contact information, job classification, pay rates/scale, headcount/census reports, organizational structure, and staffing changes, resignations, FML, and extended leaves of absence
• Enter, update, and terminate employees from APS and payroll tracking spread, including benefit, tax, name, and marriage status changes
• Maintain organizational and location charts and benefits page in SharePoint and ensure timely and accurate updates
• Maintain HR folders in SharePoint and network drive; ensure current forms are saved to the proper location; archive documents and files where appropriate in an accurate and timely manner
• Create, maintain, and submit employee changes/status reports for directors and executives each pay period

• Provide support during Open Enrollment
• Process benefits enrollments and changes via APS feed to ENAV…