HR Assistant

Full-time

The HR Assistant supports the Human Resources department by ensuring accurate administration of employee data, benefits, payroll, and recruiting processes. This role plays a key part in maintaining compliance through audits and reconciliations, while also delivering a positive employee experience from onboarding through ongoing support.

The duties listed below are some of the duties that may be assigned and may not include all responsibilities that the person in this role may be asked to perform. Incumbent may be required to perform other related duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reconcile benefit plan enrollments with insurance carriers on a regular basis
• Audit benefit invoices and eligibility files to ensure accuracy and resolve discrepancies
• Partner with carriers and internal teams to address and correct enrollment issues
• Assist with open enrollment processes and employee benefit inquiries
• Process payroll in a timely and accurate manner
• Audit employee timecards for completeness, accuracy, and policy compliance
• Maintain payroll records and ensure compliance with applicable laws and policies
• Maintain and update employee records within the HRIS system
• Ensure data integrity through regular audits and reporting
• Generate HR reports as needed (headcount, turnover, compliance, etc.)
• Support system updates, data imports, and process improvements
• Coordinate and facilitate new hire onboarding and orientation sessions
• Prepare onboarding materials and ensure completion of required documentation
• Serve as a point of contact for new hires, ensuring a smooth onboarding experience
• Assist with job postings, candidate tracking, and interview coordination
• Communicate with candidates and hiring managers throughout the recruitment process
• Support onboarding transitions from candidate to employee
• Ensure compliance with company policies and applicable employment laws
• Maintain proper documentation for audits and regulatory requirements
• Assist with rollout and maintenance of HR initiatives related to rewards and recognition
• Assist with Performance Appraisals
• Assist with company sponsored events as needed
• Assist with areas of Office Services as needed

• This position has no supervisory responsibilities

• Experience with benefits reconciliation and carrier audits
• Knowledge of payroll regulations and compliance requirements
• Intermediate skills in Excel or data reporting
• Experience with HRIS and payroll systems
• Strong attention to detail and analytical skills
• Ability to handle confidential information with discretion
• Excellent organizational and time management skills
• Strong communication and interpersonal skills

• 1–3 years of HR, payroll, or benefits administration experience

• High School Diploma or GED
• Bachelor’s degree in human resources, Business Administration, or related field preferred but not required

• This is a full‑time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. for the employee’s work location. Occasional evening and weekend work may be required as job duties demand.
• Daily in‑person attendance is required at the office location in accordance with the attendance policy.
• Daily online attendance is required in a remote work environment during regular business working hours if permitted to work from home.
• The Company reserves the right to require in‑person attendance at the Company’s worksite at any time. The Company also reserves the right to make full‑time attendance at the Company’s worksite an essential job function for this position if attendance becomes necessary to increase productivity, develop teamwork, conduct training, better address customer needs, or accomplish any other valid business goal. If full‑time attendance requirements for this position materially change, the Company will provide thirty (30) days’ prior notice of the change.

• None