Recruiting Coordinator - Business Professionals

Cooley is seeking a Recruiting Coordinator to join the HR team.

About Cooley:
Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley’s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a ‘one-firm’ culture where collaboration and creativity thrive.

Our people are the foundation of our success and the driving force behind everything we do.

Hybrid Schedule Philosophy:
As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.

Position summary:

The Recruiting Coordinator will provide administrative and scheduling support to the Business Professional Recruiting team for business professional positions across the US. Specific duties include, but are not limited to:

Position responsibilities:

Coordinate and schedule candidate interviews, communicate with interviewers, agencies, and candidates

Conduct and coordinate post offer contingencies with the candidates and the HR team to include background, conflicts, and reference checks

Utilize Linked In Recruiter to source passive candidates for professional staff positions across the firm

Post and advertise roles to various job boards and professional organization sites

Maintain regular communication with approved recruiting agencies. This includes drafting agreements, responding to agency requests for agreements, filing correspondence in Worksite, updating agency tracking database, entry of new agencies into Workday (including uploading signed agreement to Workday) working with agencies and HR Systems team to troubleshoot agency Workday account issues and processing invoices for payment

Extensive use of applicant tracking system (Workday), including, scheduling interviews, monitoring feedback, and moving candidate through final stages

Correspond and follow-up directly with applicants regarding status of candidacy

Provide administrative support to members of the Business Professional recruiting and HR manager teams, including but not limited to the following: send TNT letters, offer letters, gather pre-hire documents for new employee personnel files, coordinate background and conflicts checks on candidates, draft HR forms needed for hiring purposes and correspond with office administration on incoming hires

Run weekly hit report out of background check system to catch background checks with flags and deliver to Director of HR for review/approval

Download background check results that are about to be removed from the vendor’s system and save to iManage

Process agency invoices and correspond with vendors, as needed

Develop and/or update various administrative forms and create and maintain files

Assist broader HR team with department projects and/or administrative duties, as needed

All other duties as assigned

Skills and experience:

Required:

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage, and other firm applications

Available to work overtime, as required2+ years administrative experience in a professional office setting with at least one year supporting HR or recruiting functions

Preferred:

Bachelor’s Degree Prior experience scheduling interviews in a professional services work environment

Competencies:

Strong administrative skills and exceptional attention to detail in all areas

Excellent organizational skills

Ability to manage multiple requests and assess priorities

Ability to maintain confidentiality of all records, files, documents and department information

Possess strong time management skills and the ability to prioritize and handle multiple tasks…