Senior Leave Specialist Remote Job Boston Massachusetts USA,HR/Recruitment

Position: Senior Leave Specialist Remote Tufts Medicine

Job Overview

This role provides support to the Leave Administration and Employee Service Center teams focused on data integrity, compliance, reporting and full‑cycle administration of leave and accommodation processes. Act in accordance with federal and state laws, company policies and collective bargaining agreements. Continuous evaluation and monitoring of data in search of opportunities for process improvements and efficiencies.

Job Description

Minimum Qualifications

Bachelor’s degree in Human Resources, Business Administration, or a related field AND Three (3) years of Human Resources or relevant Business experience with at least two (2) years of leave of absence experience.
Associate’s degree in a related field AND Five (5) years of Human Resources or relevant business experience with at least two (2) years of leave of absence case management experience.
High School Diploma or equivalent AND Seven (7) years of Human Resources or relevant business experience with at least two (2) years of leave of absence case management experience.

Preferred Qualifications

Experience with Workday.
Professional certification in human resources such as the PHR, SPHR, or SHRM certification.

Duties and Responsibilities

Process full cycle of leave of absence management which includes investigation, extensive case management and coordination of STD/LTD benefits.

Independently maintain up‑to‑date knowledge of leave laws, policies, collective bargaining agreements and current practices.

Independently approve and/or deny leave cases according to policy based on relevant medical information.

Maintain well‑organized electronic records that promote accuracy and compliance.

Coordinate and organize all medical information and ensure that HIPAA and Employee Privacy guidelines are closely monitored and effectively executed.

Communicate, counsel, answer questions and provide leave guidance to employees and managers in an efficient and effective manner.

Maintain active communication with the Total Rewards HR Community, HR, Leave of Absence and Disability Partners, Occupational Health, Legal, and Payroll facilitating proper knowledge transfer and maintaining alignment between leave of absence strategy development and execution.

Provide transactional absence management process changes to employee data, review and analyze HR data for accuracy and compliance purposes.

Manage and process employee transactions related to leaves, ensuring all actions are documented properly in Workday and Service Now.

Review, process and record ADA Reasonable Accommodation requests in collaboration with Legal.

Monitor and respond to Zoom calls, emails and Workday tickets throughout the work day.

Proactively and continuously identify, recommend, and implement leave process improvements.

Back up for other Leave Team members while out of office.

Ensure that all reportable workers’ compensation claims are submitted appropriately.

Actively participate in workers’ compensation meetings.

Audit timecards for employees on leave of absence.

Responsible for receiving, addressing, and escalating leave program questions via the Employee Service Center.

Support leave management needs from the HR Community as needed, providing data and support for usage, benchmarking, and cost analysis.

Physical Requirements

Frequent sitting, occasional standing & walking, and lifting of 5-10 lbs.

A valid driver’s license is required for local travel to remote hospital sites.

Mental requirements will be intense at times with involvement in many concurrent multi‑faced projects.

Requires manual dexterity using fine hand manipulation to operate a computer keyboard or related equipment.

Requires ability to see computer screen, monitoring equipment and reports.

Skills & Abilities

Specialized knowledge in Leave Administration, HR Operations, HR Service Delivery, Benefits, and HRIS.

Strong working knowledge and application of federal and state disability and paid family leave laws (i.e., ADA, FMLA, PFML, Parental Leave, Workers Compensation and other state/local regulations).

Ability to work independently and regularly exercise discretion.

Organized, detail oriented and able to manage multiple priorities in a deadline‑driven environment.

High level of confidentiality and ability to effectively communicate with employees at all levels.

Ability to diagnose a problem and lead correction efforts through effective communication and efficient execution.

Exceptional written and analytical skills.

Possess a strong sense of urgency as part of the daily work style.

Workday experience preferred.

Proficient in Microsoft Outlook, Teams and Excel.

Job Profile Summary

This role focuses on supporting the design, development, and implementation of human resource programs and policies, including recruitment, training and development, compensation and benefits, mobility, talent acquisition, diversity, talent management & organization development and employee/labor relations.

Pay Range

$31.92 - $39.90

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