Payroll & Benefits Systems Coordinator Senior - Payroll

Introduction

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

Under the general supervision of the Payroll & Benefits Program Supervisor, this position will perform various payroll-related administrative and technical functions as part of the Central Payroll section in the State Controller’s Office. These duties could encompass tasks such as solving complex issues related to system time & labor and absence calculations, assisting with agency requests and developing internal and external training materials.

This position will work cooperatively with other Central Payroll staff to provide coverage in various payroll processing and STAR People Soft system support duties performed by our section.

This position is in the schedule-range (81‑03) with an hourly rate between $35.00 and $39.00 ($72,800 - $81,120 annually). A 12‑month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

• Substantial leave time including at least 3.5 weeks of vacation/personal holiday to start, 9 paid holidays, and 130 hours of sick time that rolls over each year.
• Excellent and affordable health, vision, and dental benefits
• An exceptional pension plan with employer match and lifetime retirement payment
• Well Wisconsin Wellness Program – a free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well‑being
• Use this Total Rewards Calculator to see the total value of our competitive benefits package!

Due to the nature of the position, DOA will conduct background checks on applicants prior to selection. DOA does not sponsor work visas and is not an eligible OPT (Optional Practical Training) employer for F‑1 international students. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form upon hire.

The employee hired into this position will be expected to work from the headquarter location at least two days per week with the possibility of working from home the remaining days.

Remote or work‑from‑home flexibility may be available for a portion of the work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process.

Per current DEBF policy, this position will be expected to report into the headquarter location at least 2 days a week.

This recruitment may be used to fill future vacancies that occur in the next six months.

The State of Wisconsin is committed to providing opportunities to all applicants from all backgrounds. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Any applicants and employees with a disability may request reasonable accommodations. The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service‑connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non‑Competitive Appointment program.

Qualified candidates will have experience:

• In a payroll setting providing customer service to a diverse customer base (e.g., internal/external customers, management, vendors, etc.)
• Working within People Soft HCM or other automated payroll systems in a Human Resource and/or Payroll administrative role.
• Researching, interpreting, and applying local, state and/or federal laws, statutes and administrative code.
• Reviewing or auditing and resolving data discrepancies (e.g., verifying data, researching issues, timesheet or benefit adjustments, reconciliation, data analysis, correcting data entry errors, etc.).

Additionally, a well‑qualified candidate may have knowledge or experience in the following:

• Payroll calculations including taxes, benefits, and miscellaneous deductions.
• Researching, interpreting, and applying compensation plan provisions and other complex policies.
• Providing technical assistance or responding to inquiries regarding processes or policies.
• Testing system design changes or experience with writing queries within Peoplesoft or similar.

All applications must be submitted by 11:59pm on July 13, 2026.