Payroll Specialist
Remote / Online - Candidates ideally in
Poughkeepsie, Dutchess County, New York, 12604, USA
Listed on 2026-07-18
Poughkeepsie, Dutchess County, New York, 12604, USA
Listing for:
Aston Carter
Full Time, Remote/Work from Home
position Listed on 2026-07-18
Job specializations:
-
HR/Recruitment
HRIS Specialist, Regulatory Compliance Specialist, Recruiter / Talent Acquisition
Job Description & How to Apply Below
Payroll Specialist
Job Description
Serve as the primary point of contact for all payroll-related matters. Administer and process bi-weekly payroll, manage electronic time records, reconcile payroll with ledgers and operating budgets, and generate required reports. Ensure accurate and timely filing of payroll taxes and compliance with all reporting standards.
Responsibilities
+ Administer and execute a full-cycle, in-house, multi-state bi-weekly payroll process.
+ Handle complex payroll calculations including commissions, bonuses, incentives, awards, reimbursements, and garnishments.
+ Implement changes related to payroll, tax, wage, hour, and benefit time.
+ Maintain all payroll-related records in accordance with retention policies.
+ Oversee the integrity and maintenance of electronic timesheet systems.
+ Accurately input and verify employee and management data such as new hires, terminations, status changes, and reporting structures.
+ Manage and monitor bi-directional interface export files to ensure timely and accurate data exchange with internal systems and partners.
+ Prepare and submit quarterly reports including the U.S. Department of Labor Multiple Worksite Report and United Way reporting, adhering to all deadlines.
+ Conduct quarterly reviews of payroll wage and tax registers.
+ Prepare and file tax documentation for secondary tax entities.
+ Ensure accuracy of quarterly and annual federal and state tax deposits.
+ Reconcile and distribute annual W-2 forms.
+ Address employee and management inquiries regarding payroll and timesheet entries promptly and professionally.
+ Fulfill internal and external requests for payroll documentation as needed.
+ Support internal teams with inquiries related to general ledger entries and compensation budgets.
+ Stay current on payroll systems, wage and tax law changes, and industry trends.
+ Recommend and implement process improvements and policy updates as appropriate.
+ Ensure compliance with all organizational policies and applicable federal and state regulations.
+ Participate in required training, including but not limited to Bank Secrecy Act (BSA) training.
+ Contribute to cross-functional teams, projects, and strategic initiatives.
+ Perform additional duties and special projects as assigned.
+ Maintain regular and punctual attendance.
Essential Skills
+ Proficiency in ADP payroll systems.
+
Experience with multi-state payroll processing.
+ Strong understanding of payroll taxes and garnishments.
+ 3+ years of payroll experience.
Additional
Skills & Qualifications
+ Bachelor's degree preferred.
+ Knowledge of industry trends and wage and tax law changes.
Work Environment
Work hours are Monday to Friday, 8am-5pm. The company is expanding rapidly, with plans to open 5+ more branches in the Capital Region of NY (Albany) in the near future.
Job Type & Location
This is a Contract to Hire position based out of Poughkeepsie, NY.
Pay and Benefits
The pay range for this position is $28.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Final date to receive applications
This position is anticipated to close on Jul 22, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive…
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