Human Resources and Talent Operations Coordinator

Job Overview

The HR & Talent Operations Coordinator supports Human Resources and Talent Acquisition operations by coordinating recruiting activities, onboarding, departmental operations, and people‑related processes. The role ensures an exceptional experience for candidates, employees, hiring managers and business partners while providing operational and administrative support across the HR function. Reporting to the Vice President, Human Resources, this role coordinates talent acquisition, onboarding, HR operations and department initiatives, helping ensure projects, meetings, communications and people activities are executed efficiently and with a high level of quality.

Employees who live within 30 miles of the TMG home office are expected to follow a hybrid or in‑office schedule. The initial training period may require additional in‑office days.

• Talent Acquisition Coordination
  • Coordinate candidate interviews and partner with recruiters, hiring managers, interview teams and candidates.
  • Manage interview scheduling, meeting invitations, virtual meeting logistics, travel arrangements and confirmations.
  • Serve as the primary coordinator for candidate communications.
  • Coordinate pre‑employment activities including background and reference checks.
  • Maintain accurate candidate and requisition information in the ATS.
  • Maintain recruiting resources, interview guides, templates and hiring documentation.
  • Coordinate recruiting reports, metrics, events, career fairs, internships and university partnerships.
  • Support continuous improvement of Talent Acquisition processes.
• Onboarding and Employee Experience
  • Coordinate onboarding activities, orientation sessions, welcome communications, onboarding materials and key milestones.
  • Partner with HR, hiring managers, IT, Facilities, Executive Support and other departments to ensure new hire readiness.
  • Maintain onboarding documentation, checklists and resources.
• Human Resources Operations
  • Provide administrative and operational support across the HR function.
  • Coordinate department meetings, calendars, agendas, recurring programs and meeting materials.
  • Prepare presentations, reports, spreadsheets, organizational charts and HR documentation.
  • Maintain department records and assist with HR reporting, metrics and data analysis.
  • Support HR initiatives, process improvements and training logistics.
• Project and Process Coordination
  • Coordinate HR and Talent projects, meetings, action items and milestone tracking.
  • Maintain HR documentation including workflows, SOPs, templates and forms.
  • Partner with HR team members to continuously improve HR processes.
  • Leverage technology and AI to improve HR service delivery.
• Department Operations and Leadership Support
  • Provide administrative support to HR leadership.
  • Support Marketing & Communications leadership with administrative coordination.
  • Coordinate calendars, meetings, travel arrangements, presentations, vendor meetings and special projects.

• Post‑secondary education in Human Resources, Business Administration, Communications or related field preferred.
• 0–3 years of experience in HR, Talent Acquisition, Administration, Customer Service, Project Coordination or related field.
• Strong organizational, communication, planning and project coordination skills.
• Ability to manage multiple priorities, maintain confidentiality and deliver exceptional customer service.
• Proficiency with Microsoft Office applications.
• Experience with Workday, HRIS or Applicant Tracking Systems preferred.

Anticipated hiring range: $50,000 – $68,000 annual base salary, depending on experience, qualifications and geographic location.

The Mutual Group offers a robust benefits suite, including:

• Competitive base salary plus incentive plans for eligible team members.
• 401(k) retirement plan with a company match of up to 6% of your eligible salary.
• Free basic life and AD&D, long‑term disability and short‑term disability insurance.
• Medical, dental and vision plans.
• Wellness incentives.
• Generous time‑off program that includes personal, holiday and volunteer paid time off.
• Flexible work schedules and hybrid/remote options for eligible positions.
• Educational assistance.

The Mutual Group is an Equal Opportunity Employer. We recruit, hire, train and promote individuals in all job classifications without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or any other characteristic protected by law.

All offers of employment are contingent upon the successful completion of a background check. The Mutual Group participates in the E‑Verify program and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S. Applicants requiring a reasonable accommodation due to a disability at any stage of the application process should contact