Administrative Specialist Confidential; Human Resources

Job Title

The Atlantic Cape May Vicinage is seeking a highly self-motivated individual with excellent written and oral communication skills who is organized, detail-oriented, and committed to providing exceptional customer service.

Under the direction of the Human Resources Division Manager and the Assistant Human Resources Division Manager, the successful candidate will demonstrate strong problem solving, communication, organizational, administrative, and mathematical reasoning skills. The candidate must also have the ability to adapt to change and adjust multiple priorities in a fast-paced work environment to produce optimal outcomes. The selected individual must have knowledge of HR practices including federal, state, and local government employment regulations, and the ability to interpret them and Judiciary policies, procedures, and bargaining unit agreements to communicate information to management and staff.

Note:

Travel within the multi-county vicinage may be required. If additional position(s) become available in this division within 5 months of the closing date of this recruitment, the applicant pool from this position may be used to fill any future positions.

Candidate may be assigned to any of these locations;
Atlantic City, Mays Landing, and/or Cape May Court House. Applicants are advised of the possibility that the individual selected for this position may be reassigned to another location within Atlantic & Cape May vicinage based on operational need. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings.

To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Regular and predictable physical presence at the worksite is an essential function of this position.

• Provide technical human resource advice and assistance to managers, supervisors, and employees in areas including but not limited to: recruitment and selection, leave administration including Family Medical Leave Act and NJ Family Leave Act, Workers Compensation, tuition aid program, benefits administration, payroll processing, and exit processing.
• Compile reports and spreadsheets using Microsoft Office applications.
• Establish and maintain working relationships with state agencies and other outside organizations.
• Facilitate training sessions on human resources related topics.
• Conduct new employee processing or orientation sessions.
• Compose routine and complex correspondence.
• Process transactions in HR information systems such as classification, compensation, position control, and payroll, and perform audits to ensure integrity of HR systems.
• Participate in team or work unit meetings.
• Serve on committees or working groups.
• Familiarize self in the discipline and grievance process and assist in the collection of materials and documents related to employee discipline and grievance issues.
• Assist with the preparation and audit of staff salary increases and payroll.
• Perform other duties as required.

Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one of which shall be in payroll processing, benefits administration, salary administration, classification, labor/employee relations, training, selection/recruitment and/or Equal Employment Opportunity/Affirmative Action. Substitution:
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree from an accredited college or university may be substituted for one year of experience.

A law degree from an approved American Bar Association law school may be substituted for two years of experience.

Note:

A master's degree or a law degree from an accredited college or university, may be used as a substitution, not both.

Driver's License:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special

Note:

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law:
In accordance with…