Human Resources Coordinator

The Human Resources Coordinator, under the supervision of the Director of Human Resources Operations, performs a wide range of confidential administrative and transactional HR duties that support the full employee lifecycle at Blue Learning. This role is organized around two primary functions: (1) processing new hires from offer acceptance through onboarding, and (2) processing staff changes for current employees, including position, compensation, required state reporting fields and status updates.

The HR Coordinator ensures accurate recordkeeping, timely communication with Payroll and campus leadership, and a consistent, high-quality experience for every employee the Home Office supports.

The HR Coordinator is expected to manage highly confidential information with discretion, exercise sound judgment, and meet the deadlines required for payroll cycles, compliance filings, and school calendar transitions.

• Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).
• PHR, SHRM-CP, or equivalent HR certification (preferred).
• High school diploma or equivalent (required).

• Two (2) to three (3) years of experience in an office or administrative setting.
• One (1) to two (2) years of HR-related experience, preferably in a K-12, charter school, or multi-site environment.
• Experience processing personnel actions (new hires, status changes, compensation adjustments) strongly preferred.

• Working knowledge of HR recordkeeping practices, personnel file requirements, and applicable federal and state employment law.
• Proficiency with HRIS and applicant tracking systems (e.g., Talent Ed, Paycom, Paylocity, Workday, or similar) and digital personnel file systems.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Gmail, Drive).
• Excellent attention to detail and accuracy in data entry and document processing. Strong written and verbal communication skills, with the ability to communicate clearly with employees, managers, and external parties.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Demonstrated ability to handle confidential information with discretion and professionalism.

The responsibilities below are organized by the two primary functions of this role. The HR Coordinator is expected to own both functions, although volume may shift seasonally (new hire volume increases in summer; staff changes are continuous year-round).

Responsible for processing each candidate from signed offer through day-one onboarding, ensuring every new employee is compliant, paid correctly, and set up for success on their first day.

• Offer and pre-employment processing: Assign new hire checklist and new hire packets; track signed documents and follow up on outstanding items.
• Background checks and clearances: Initiate and monitor criminal background checks, fingerprinting, sex offender registry checks, Do Not Hire registry checks, and the DPS/FBI clearance process required for Texas public school employees; elevate flagged results to the Director of HR Operations.
• Credential verification: Verify teaching certifications through the Texas Education Agency (TEA), confirm degree and transcript authenticity, and verify licensure or professional certifications where required for the role.
• I-9 and E-Verify: Complete Section 2 of Form I-9 in accordance with USCIS requirements, submit to E-Verify, and maintain compliant I-9 records.
• New hire data entry: Enter new employees into the HRIS with accurate position, campus, salary, pay grade, funding source, and supervisor information; create digital personnel files.
• Onboarding coordination: Schedule new hire orientation, coordinate first-day logistics with the hiring campus or department, issue security badges, and ensure IT and facilities are notified for equipment and access provisioning.
• Payroll handoff: Communicate new hire effective dates, pay rates, and position details to Payroll in time for the relevant pay cycle.