HR & Recruiting Coordinator

We are looking for a highly organized, proactive, and tech-savvy Human Resource & Recruiting Coordinator to support a fast-paced recruitment team.

This is a hands-on, behind-the-scenes role focused on keeping the hiring process running smoothly - from candidate screening and interview coordination to system management and reference checks.

You will play a key role in supporting recruiters and ensuring that nothing falls through the cracks, while helping the recruitment process run efficiently from start to finish. This is a complete remote position working in EST Time Zone.

Support recruiters across multiple roles by coordinating and managing the recruitment process

Ensure all stages of the hiring process are moving forward efficiently and on schedule

Act as a central point of coordination between recruiters, candidates, and internal workflows

Review incoming applications and shortlist candidates based on role requirements

Conduct initial phone screenings to assess candidate fit, communication, and experience

Prepare clear, concise screening notes for the recruitment team

Schedule and coordinate interviews across multiple stakeholders

Post job openings to ATS and job boards (e.g., Indeed)

Set up candidate records, assessments, and workflows within the system

Track candidate progress and ensure all steps in the process are completed

Support the overall flow of candidates through the recruitment pipeline

Draft client updates and candidate summaries

Maintain accurate, clean, and up-to-date records in the ATS/database

Support general recruitment administration and documentation

Coordinate and review personality assessments and screening tools

Conduct reference checks and document feedback clearly and professionally

10–20 hours per week

Flexible schedule, with preferred overlap during weekday afternoons

You will work closely with the lead recruiter to support daily workflow

This role is designed to complement and align with existing schedules to ensure smooth hand offs and communication

Ideal for someone who enjoys structured work and thrives in a fast-paced environment

Interviews are scheduled quickly and accurately

Candidate records are complete, organized, and up to date

The recruitment process flows smoothly without bottlenecks

The team can stay focused on high-impact work (interviews and placements)

This role may evolve to include increased involvement in candidate screening and interview support as you become more familiar with our process.

If you’re someone who enjoys systems, organization, and playing a key role in making things run smoothly, we’d love to hear from you.

Strong administrative and organizational skills

1–3 years of experience in administration, HR, or recruiting (or similar transferable experience)

Access to a reliable computer/laptop and internet connection for remote work, and comfort using personal equipment for work-related tasks

Comfortable with technology and quick to learn new systems

Experience with ATS platforms (Zoho Recruit or similar is an asset)

High attention to detail and ability to manage multiple priorities

Ability to work independently in a remote environment

A proactive mindset - someone who takes ownership and keeps things moving

Experience with content creation and social media management is considered an asset.