Human Resources Coordinator

• • Serve as onboarding champion for all home office and Executive Director team members; complete all offer letters, oversee onboarding requirements.
• • Oversee and ensure all home office, regional, and Executive Director hires have appropriate and timely clearances per state requirements.
• • Prepare and coordinate all licensing requirements for Executive Director positions.
• • Collect documentation and coordinate all criminal background clearances or criminal record exemptions for all required positions.
• • Support acquisitions including planning, new hire onboarding, paperwork, communication, and events; some travel may be required.
• • Work collaboratively with other members of the HR team.
• • Train Business Office Directors on the Leave of Absence Administration process.
• • Submit monthly Leave Benefits Plan report to the leave of absence billing Administrator.
• • Train Business Office Directors on the I-9 management portal.
• • Conduct internal I-9 and other HR audits as needed.
• • Manage employee programs (communicating with vendors, communities, and leadership), to include Tuition Reimbursement, Oakmont Family Fund, and Team Member Referral Program.
• • Proficiently use Applicant Tracking System (ATS) to move candidates from offer of employment through to hire; uses HRIS/Payroll system for transfers, promotions, terminations, etc.
• • Other duties as assigned.

• Must be at least eighteen (18) years of age.
• Prefer one-year experience working with seniors, preferably in the Senior Housing Industry
• Prefer Bachelors degree in business, human resources, training, communications, or related field.
• Proficiency in Microsoft Office applications required, experience with applicant tracking systems, payroll management systems, and HRIS preferred.
• Excellent organizational and time management skills with the ability to meet tight deadlines.
• Excellent interpersonal skills and ability to uphold ethical standards including confidentiality.
• Resourceful, problem‑solving aptitude and thorough knowledge of HR policies and procedures.
• Able to adapt and respond to change, make decisions, and prioritize tasks and projects.
• Must be highly motivated and able to work independently.

Demonstrates expertise in onboarding processes, HR policies, and compliance requirements, with a strong focus on training and supporting team members. Proficient in managing employee programs and utilizing HRIS and ATS for effective candidate management.

• Onboarding Champion
• HR Policies Knowledge
• Applicant Tracking System (ATS) Proficiency
• Leave of Absence Administration
• Senior Housing Industry Experience

• Onboarding Requirements Management
• Licensing Requirements Coordination
• Criminal Background Clearance Management
• I-9 Management
• HR Audits Conducting
• Payroll Management Systems
• HRIS Proficiency
• Microsoft Office Proficiency

• Excellent Organizational Skills
• Time Management Skills
• Interpersonal Skills
• Problem‑Solving Aptitude
• Adaptability

• Bachelor's Degree in Business or Related Field

• Senior Housing Industry
• Employee Programs Management
• Leave Benefits Plan Reporting