Payroll & Employment Specialist (Hybrid Role

Engineering a world of possibilities

The Payroll and Employment Services team within the MAPS office supports Colorado School of Mines community and its off-campus partners by providing efficient and accurate payroll and employment operations. This support is essential to advancing the University’s mission and is guided by principles of exceptional customer service, regulatory compliance, and fiscal accountability.

In this role, you'll play a key role in fostering an environment focused on process efficiency and effectiveness, helping to reduce the financial and administrative burdens on campus constituents and requires a proactive approach to maintaining system integrity, improving processes, and delivering exceptional service to the campus community.

This position requires an initial training period of 8 weeks, which takes place on campus in Golden, Colorado. Hybrid scheduling may be a possibility after that training period, in accordance with Mines policy and business needs.

The Employment Specialist is responsible for the full life-cycle management and data integrity of employment and payroll information for all Colorado School of Mines employees (classified staff, faculty, and students). This includes ensuring compliance with internal and external regulations and maintaining accurate records from hire to separation.

• Process and review all employee related transactions and data (new hire, job change, compensation, termination, etc.) for compliance and accuracy in Workday (HCM/Payroll System).
• Review and enter any supplemental data required for accurate employment records, payroll processing and benefit administration.
• Participate in meetings related to Employment Services, Payroll Operations and HR to collaborate and remain aware of, advise on and discuss system issues and/or projects.
• Watch for, identify and communicate any areas of concern related to both internal and external compliance and regulation requirements.
• Ensure departmental processes follow proper segregation of duties requirements and other control mandates and guidelines.
• Collaborate with the overall team to identify appropriate operations and input procedures.
• Propose and implement procedural changes to enhance customer service and support for campus departments.

• Complete and document required audits accurately and in a timely manner.
• Assist with 1042-S administration in the NRA tax system (Sprintax Calculus) and audit records to ensure compliance; work with leadership to make system updates and edits when necessary.

• Work with the Employment Lead for any corrections needed and training the MAPS staff
• Stay informed of campus employment activity and needs to ensure shared services meets user requirements and exceed expectations.
• Drive continuous process improvement by analyzing transactional processes and identifying opportunities for efficiency.
• Collaborate with functional managers to develop transactional processes that improve service delivery.
• Identify and develop metrics to assess department service levels, performance, customer satisfaction, and overall effectiveness.
• Analyze data to identify trends, performance levels, and areas for process and service level improvements.
• Contribute to a productive, efficient, and effective work environment.

• Bachelor's degree in a related field (human resources, communications, etc.) or equivalent experience.
• Knowledge of human resources principles and the employment life cycle.
• Understanding and appreciation for automation and the use of technology as an enabler of high-quality services and performance levels.
• Experience managing multiple tasks and prioritize workload in a fast-paced environment.
• Excellent written and verbal communication skills.
• Knowledge of higher education culture, governance, structures and mission
• Demonstrated focus on customer service and compliance.
• Experience with transfer knowledge to co-workers in a collaborative and engaging manner.
• Strong analytical skills and experience and an understanding of how metrics and measures can drive innovation and service level…