Payroll Coordinator

About the role

As a Payroll Coordinator at Solace, you will play a vital role in ensuring the accuracy and efficiency of payroll processes for our team. This position requires a detail-oriented individual who is adept at managing payroll systems and has a strong understanding of payroll regulations and compliance. You will collaborate closely with various departments to ensure timely and accurate payroll processing while also addressing any payroll-related inquiries from employees.

Your contributions will be essential in maintaining employee satisfaction and ensuring that our payroll practices align with the company's values and policies.

Location:

Ottawa, Ontario

Engagement:
Full-time

Salary:
Competitive, commensurate with experience

Visa:
Open to candidates with valid work authorization in Canada

• Administer the end-to-end payroll process for all employees, ensuring timely and accurate processing of payroll on a bi-weekly basis.
• Maintain payroll records and documentation, ensuring compliance with federal and provincial regulations.
• Collaborate with the HR team to manage employee onboarding and offboarding processes, including the setup and termination of payroll accounts.
• Respond to employee inquiries regarding payroll, deductions, and benefits, providing clear and accurate information.
• Prepare and submit payroll tax filings and reports, ensuring compliance with all applicable laws and regulations.
• Conduct regular audits of payroll data to identify discrepancies and implement corrective actions as necessary.
• Assist in the development and maintenance of payroll policies and procedures to enhance operational efficiency.
• Support the implementation of payroll software and technology upgrades, ensuring a smooth transition and user training.
• Prepare monthly, quarterly, and annual payroll reports for management review, highlighting trends and areas for improvement.
• Liaise with external vendors and auditors to facilitate payroll-related inquiries and compliance audits.
• Stay updated on changes in payroll legislation and best practices to ensure the company remains compliant.
• Participate in special projects and initiatives related to payroll and HR operations as assigned by management.

• A minimum of 3 years of experience in payroll administration or a related field, preferably within a corporate environment.
• Strong knowledge of payroll regulations, tax laws, and compliance requirements in Canada.
• Proficient in payroll software and systems, with experience in [specific software, if applicable].
• Excellent analytical skills with a keen attention to detail and accuracy.
• Strong organizational skills and the ability to manage multiple tasks and deadlines effectively.
• Exceptional communication skills, both written and verbal, to interact with employees and management.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in Microsoft Office Suite, particularly Excel, for data analysis and reporting.
• A degree in finance, accounting, human resources, or a related field is preferred.

• Certification in payroll management (e.g., PCP, CPM) is an asset.
• Experience with HRIS systems and integration with payroll processes.
• Familiarity with Canadian employment standards and labor laws.
• Knowledge of benefits administration and related payroll deductions.
• Previous experience in a fast-paced, dynamic work environment.

• Proficiency in payroll software (e.g., ADP, Ceridian, Payworks) and HRIS systems.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management abilities.
• Strong interpersonal skills to work collaboratively with various teams.
• Ability to adapt to changing priorities and work effectively under pressure.

• This position is based in Ottawa, Ontario, and may require occasional overtime during peak payroll periods.
• The successful candidate will be expected to work in a hybrid environment, with flexibility for remote work as needed.
• Solace is committed to fostering a diverse and inclusive workplace and encourages applications from all qualified individuals.