HR & Benefits Administrator

Mary’s Place provides safe and inclusive shelter and services for women, children, and families on their journey out of homelessness. We operate a women’s day center and several 24/7 family shelters throughout King County. We serve hundreds of families each year, providing a safe place to stay, nutritious meals, essential services, and access to housing and employment resources. We believe that no one’s child should sleep outside.

Valuing diversity and championing equity are core values at Mary’s Place. Mary’s Place is an equal opportunity employer with a culturally diverse work environment and a commitment to social justice.

This is a full-time, non-exempt, hybrid position. Time in office will be at our administrative offices downtown. The hourly rate is $28-$29/hr doe.

The HR & Benefits Administrator is a key member of the Human Resources team, providing administrative and operational support across the employee lifecycle with a specialized focus on benefits administration, payroll support, leave and accommodation management, HR compliance, employee records administration, and customer service. This position serves as an important liaison between employees, managers, HR, Payroll, and third-party benefit providers to ensure accurate and timely administration of employee programs and employment-related processes.

The HR & Benefits Administrator manages employee leaves of absence and accommodations, supports payroll and benefits administration, maintains HR records and compliance activities, and assists with recruitment, onboarding, offboarding, and employee communications. This role requires exceptional attention to detail, strong organizational skills, a high degree of confidentiality, and a commitment to providing outstanding service to employees.

The working schedule is regular business hours Monday–Friday, with flexibility to work occasional evening or weekend hours to meet business needs. Applicants must provide proof of vaccination status.

This is a non-exempt, non-supervisory, full-time position reporting to the HR Director. The pay range is $28.00–$29.00 per hour DOE. The HR & Benefits Administrator will work onsite at our administration office in downtown Seattle (The HUB), with occasional remote work flexibility upon request and approval.

Key Responsibilities

30%: HR Administration, Compliance & Employee Support

• Maintain employee personnel records and HR documentation, ensuring completeness, confidentiality, and compliance with organizational policies and applicable federal, state, and local regulations.
• Process and maintain records related to new hires, employee status changes, promotions, transfers, separations, leaves of absence, and other employment actions.
• Conduct or assist with compliance audits and reporting, including I-9 audits, EEO-1 reporting, personnel file reviews, payroll audits, and other regulatory requirements.
• Monitor and respond to HR-related inquiries through designated HR email inboxes, ensuring accurate, professional, and timely responses.
• Serve as a resource to employees by answering questions regarding HR policies, procedures, benefits, payroll, and employment practices, escalating complex matters as appropriate.
• Process employment verification requests and respond to Employment Security Department wage audits and unemployment claims.
• Coordinate and maintain workers’ compensation and industrial injury records, partnering with employees, supervisors, and the L&I Case Manager as needed.
• Assist with employee surveys, HR projects, data collection, reporting, and organizational initiatives.
• Recommend and support process improvements that enhance efficiency, compliance, employee experience, and service delivery.
• Maintain a high level of customer service, professionalism, confidentiality, and accuracy in all employee interactions.
• Participate in special projects and other HR-related duties as assigned.

25%:
Leave of Absence & Accommodation Administration

• Administer employee leave and accommodation programs, including FMLA, Washington Paid Family & Medical Leave (PFML), military leave, ADA accommodations, pregnancy-related accommodations, workers’ compensation-related…