HR Coordinator - UI Community Clinics

The HR Coordinator position is located at HSSB, assisting the clinics. Hybrid after 6 months training, with two day's work from home. This position enhances the operations of the department by providing advice and guidance to the unit leadership and employees, and performing transactions within all subject matters of Human Resources. Key areas of responsibility include HR transactions and maintenance of employee information, consultation, compliance, compensation and employment, reward and recognition, performance and leave management, communication and strategic planning and analysis.

Coordinate recruitment activities for P&S (non-bargaining), SEIU, and merit.

Develop interview questions and work samples, as needed.

Prepare and submit requisition in OTAC; complete external advertising.

Rate applicants and recommend candidates for interviews; complete phone screens, as needed; complete pre-interview report; participate in interviews.

Submit reference request and review references; complete salary query and recommend salary offer; prepare offer letter; submit search and selection summary; extend offer; liaise with candidate through negotiations.

Upon acceptance of offer, coordinate onboarding process; complete HR orientation with employee.

Provide length of service awards to supervisors for dissemination to staff; provide resources and information for effective delivery of awards; complete intake with supervisors for requests for flex pay, spot awards or other special compensation.

Partners with managers and supervisors to update position control charts.

May assist with employee engagement initiatives and surveys.

Provider Credentialing

May assist with employee engagement initiatives Assists with receive re-credentialing forms from CSO and facilitate completion with providers; follow up, as needed; elevate to supervisors/leadership, as needed surveys.

HR Program Administration & Operations

Resolve any re-credentialing/licensing issues; work closely with Lead Advanced Practice Providers with Urgent Cares and Quick Care Clinic

Initiate HR transactions to effectuate change of status, leaves of absence, career development, special compensation, termination, appointment, etc.

Provide information and direction to separating employees to ensure end of employment items are completed; complete exit interviews and debrief with HR Director.

Evaluate requests for unpaid appointments; collect relevant information; ensure compliance with FLSA and University policies; complete appointments in Self-Service.

Advising/ Communication

Provide advice and guidance to supervisors concerning job design, classification, managing attendance issues, employee disputes and complaints, performance management issues and requests for reasonable accommodations.

Work closely with supervisors to identify and develop effective HR solutions, including training and development plans, performance improvement plans, and facilitation of mediation meetings.

Communicate with staff and provide basic 'how to' instructions and guidance regarding policies and practices such as payroll applications, compliance issues, and employment inquiries.

Schedule face to face meetings, initiate phone call discussions and support communication with email updates.

Strategic Planning

Communicate information, policies and operational changes to assigned divisions/units; provide input on development of policies and procedures within the department; provide recommendations regarding changes to processes, practices and strategies.

Identify opportunity to improve systems and processes, achieve efficiencies and/or improve service delivery.

Assist with implementation of HR practices/policies and programs within department. May assist with promoting, advocating and communicating changes within the department.

Compliance with Policies, Laws and Regulations

Run HR reports, as needed; follow up to ensure compliance; follow up with assigned clinic to address outstanding compliance requirements.

Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties internally and externally.

Collaborate with HR Specialist regarding immigration…