Human Resources Specialist

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Schenectady, NY, US

11 days ago Requisition

Salary Range: $70,000.00 To $82,000.00 Annually

Overview: The Human Resources Specialist is responsible for the accurate and timely processing of weekly payroll for union and non-union employees, while maintaining payroll records and employee files. This role also provides primary support for workers' compensation administration, ensuring timely reporting, documentation and coordination of claims. Pay commensurate with experience.

* This is an in-office position, remote work will not be considered*

Key Responsibilities:

Payroll

• Process weekly payroll for union and non-union employees, including employee changes, incentives and bonuses
• Review and verify timecards, ensuring accuracy and resolving discrepancies
• Manage timekeeping system updates and data imports
• Process wage garnishments, liens and child support orders
• Audit payroll reports to ensure accuracy and proper balancing
• Maintain payroll data within the AS400 system
• Issue manual checks when required
• Serve as the primary point of contact for all workers’ compensation matters
• Promptly report workplace injuries to the insurance carrier
• Manage and track claims, ensuring proper documentation and follow-up
• Process required forms (e.g., C-11, C-240, medical documentation and any other related paperwork)
• Coordinate with employees, managers, medical providers and insurance representatives
• Maintain organized and compliant workers’ compensation files

Employee Records & Compliance

• Maintain accurate and confidential employee and payroll records in HRIS and AS400
• Maintain and administer union associate seniority records in accordance with the Collective Bargaining Agreement (CBA)
• Track union employee attendance in accordance with the CBA
• Process employment verifications (current and former employees)
• Respond to and verify unemployment claims in a timely manner

Reporting & Support

• Process and report union pension hours, monthly dues and other required contributions, ensuring accuracy and compliance with the CBA
• Prepare and provide monthly safety data to the Health & Safety and Site Security Manager
• Prepare and provide weekly/biweekly reports to the Accounting Department
• Support audits and internal reporting as needed
• Perform other related duties as assigned

Minimum Qualifications:

• 2-5 years prior payroll processing experience required
• Experience with ADP Workforce Now strongly preferred
• Proficiency in Microsoft Office Suite, particularly Excel
• Strong attention to detail, accuracy, and organizational skills
• Ability to handle confidential information with discretion
• Effective communication and problem-solving skills

Preferred Qualifications:

• Experience working in a union environment
• Knowledge of workers’ compensation processes and regulations