HR Coordinator – Onboarding & Compliance

HR Coordinator – Onboarding & Compliance

HGL is seeking an organized and detail-oriented HR Coordinator – Onboarding & Compliance to support onboarding operations and HR compliance administration across the employee lifecycle. This role is responsible for coordinating onboarding activities, maintaining HR records, supporting compliance initiatives, and ensuring a consistent and positive new hire experience.

The ideal candidate is highly organized, process-driven, and able to manage multiple priorities in a fast-paced environment while maintaining confidentiality and accuracy.

Onboarding Coordination

• Coordinate onboarding activities for new hires, including onboarding documentation, scheduling, and communications.
• Administer onboarding packets and ensure completion of required employment documentation.
• Coordinate pre-employment activities including background screenings, drug screenings, and onboarding requirements.
• Process and maintain I-9 and E-Verify documentation in compliance with federal requirements.
• Coordinate new hire orientation logistics and onboarding workflows.
• Serve as a point of contact for new hire onboarding questions and support.

HR Compliance & Administration

• Maintain employee personnel files and HR records in accordance with company policy and applicable regulations.
• Support HR compliance initiatives, audits, and reporting requirements.
• Monitor and track required acknowledgments, compliance training assignments, and onboarding documentation.
• Assist with labor law posting coordination and compliance administration.
• Support document retention and recordkeeping processes.
• Maintain confidentiality of sensitive employee and company information.

HR Operations Support

• Perform HRIS data entry and maintain employee records with accuracy and timeliness.
• Support HR operational processes and workflow tracking in Nutrient, ADP, and SharePoint.
• Assist with maintaining onboarding and compliance documentation and procedures.
• Provide general administrative support to the HR department as needed.

Minimum Requirements

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with professionalism and discretion.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite and HRIS systems.
• Demonstrated ability to provide exceptional customer service and support to employees and internal stakeholders.

Desired Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field.
• 2+ years of HR coordination, onboarding, or HR operations experience preferred.
• Experience supporting onboarding and HR compliance processes preferred.
• Knowledge of I-9 and E-Verify requirements is preferred.
• Experience in a federal contractor environment preferred.
• Multi-state onboarding or HR compliance experience preferred.
• Experience with ADP Workforce Now or similar HRIS platforms preferred.

Physical & Environmental Requirements

• Prolonged sitting up to 70% of the time
• Repetitive hand motions (typing, tool use, etc.)
• Ability to see details at close range
• Ability to see details at a distance
• Viewing computer screens for extended periods
• Analyzing and synthesizing data
• Complex problem solving and decision making
• Reading and interpreting technical documents or regulations
• Writing reports, proposals, or technical documentation
• Coordinating multiple priorities
• Communicating effectively with clients, team members, and stakeholders
• Managing competing deadlines and shifting priorities

Work Environment Requirements

• Office work environment

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee. Other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Work Schedule:

This is a full-time hourly non-exempt role. HGL office work is dictated by a 5-day work week with 40 hours per week anticipated Monday through Friday.

Office Type:
This is a full-time, in-office position for the first 90 days. After 90 days, a hybrid work schedule of two days work from home, three days in office.

Travel:
Up to 5% is possible, but not…