Staff Administrator, HR​/Recruitment

Denver Clerk & Recorder Staff Administrator

With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills, and expertise. Join our diverse, inclusive, and talented workforce of more than 1,000 team members who are at the heart of what makes Denver, Denver.

The Denver Clerk & Recorder, an independently elected office held by the Honorable Paul

D. Lopez, performs the legally mandated duties of a clerk and recorder in Colorado, encompassing the City Clerk, County Recorder, Public Trustee, and Chief Elections Official functions.

Our mission is to serve the people of Denver by providing accessible, reliable, and secure civic services.

The Denver Clerk & Recorder is committed to providing accessible, equitable, reliable, and secure services to the people of Denver. We strive to ensure every community member can fully participate in elections, exercise their right to marry, easily access public records, and navigate essential processes with confidence.

The Denver Clerk & Recorder's office is located at 200 W. 14th Ave., immediately south of the City & County Building. Office hours are typically 8 a.m. to 5 p.m. Monday through Friday. Dependent on business needs, some roles have remote work and flexible schedule options with manager approval.

The Denver Clerk & Recorder (DCR) is seeking to hire a Staff Administrator. The Staff Administrator is responsible for performing professional and technical duties in coordinating department personnel related actions. This is a new position within the Operations Division, which will support the entire agency and has special requirements supporting robust Elections personnel needs multiple times per year. Additionally, you will manage all employment activities for election judges including: hiring, job offers, onboarding, job assignments, and timekeeping and partner with the Office of Human Resources for support with hiring and other agency-wide HR needs.

Essential Functions

• Maintain thorough and up-to-date knowledge of the City and County of Denver Office of Human Resources Career Service Authority Rules, Workday HR process and procedures. Maintain awareness of changes in statutes, regulations, affecting OHR's policies; monitors HR policies and procedures for compliance.
• Develop and execute complex work plans to meet large-scale temporary staff needs for elections (hiring 600-1200 temporary workers within weeks for each election, typically multiple times per year), ensuring compliance with the state's Title I requirements for elections workers and trainings, with significant operational and legal risk and impact to the City and County of Denver if requirements are not met.
• Supervise full-time and on-call DCR HR support staff involved in temporary election worker operations and training, ensuring efficient service delivery, professional coordination with internal and external stakeholders, and taking corrective action when necessary.
• Review and screen temporary election worker candidates (applications, resumes, and phone screens). Assess candidates for position qualifications matching the skills, education, experience, strengths, attributes, and overall qualifications of the candidate to the desired qualities.
• Serve as the technical expert for all temporary election worker HR functions, including recruitment, onboarding, time tracking, payroll, and training.
• Continuously evaluate and improve HR processes for temporary election worker personnel practices and procedures to increase efficiency and mitigate reduce operational and legal risks for DCR and the City and County of Denver.
• Ensure HR compliance of temporary election worker administration and provide strategic advice on operational decisions and legislative policy changes to executive management. Interpret and explain HR policies, procedures, and laws to managers, supervisors, and staff.
• Oversee pre-employment screening activities, including criminal background investigations for all prospective temporary election judges. Evaluate applications, monitor compliance, and manage communication and reporting of testing and eligibility results.
• Collaborate with payroll to ensure proper processing of hires, changes, and election staff compensation issues.
• Support supervisors with hiring, staffing needs, and onboarding.
• Process forms and reports for Human Resource program area, evaluating accuracy, completion, and validity to include legal employment documents (I-9, etc.).
• Track status on pre-employment testing, background checks, and eligibility compliance.
• Coordinate start dates for new employees with supervisors and initiates agency employee new-hire procedures ensuring all internal policies are followed.
• Support compensation activities such as job audits, pay equity reviews
• Track, review, and maintain various logs, HR data systems, records, reporting, metrics, schedules, procedures, documentation, or…