Recruitment & Assessment Virtual Assistant – Part-Time

Employer:

Advanced Access Group / Advanced Access Staff Inc.

Location:

Remote (Canada only) Type:
Part-Time (approx. 15 hours per week) Compensation: CAD $27-$30 per hour (based on experience)

Advanced Access Group is a multi-brand ecosystem specializing in staffing, immigration, and job skill training across Canada and the United States. We're expanding our AI-powered recruitment and assessment system, and we're seeking a detail-oriented, tech-savvy Canadian Virtual Assistant to help us manage and automate candidate testing through Zoho Recruit and related tools. This is a part-time, ongoing role ideal for someone who's comfortable working independently, enjoys structured systems, and understands both people operations and technology workflows.

• Set up and manage candidate assessments inside Zoho Recruit (Aptitude, behavioral, and communication tests)
• Send and track assessment links for 30-50 candidates weekly
• Organize candidate records, scores, and progress reports
• Create and maintain Zoho dashboards / reports
• Use Zoho Flow or n8n /  to automate steps (send test - capture result - move candidate)
• Assist in scheduling interviews via Zoho Bookings
• Maintain a master spreadsheet of candidates and scores
• Communicate with candidates professionally by email when needed

• Located in Canada (required)
• 1+ year experience with Zoho Recruit or similar ATS/CRM systems
• Strong understanding of candidate data, pipeline stages, and forms
• Excellent written communication (English)
• Proficient with Google Sheets or Excel
• Familiarity with automation tools (Zoho Flow, n8n, or )
• Bonus: experience in recruitment, HR tech, or virtual assistant management

• Approx. 15 hours per week (flexible schedule)
• Availability for one 30-minute check-in per week via Zoom
• Long-term potential if performance is consistent and systems are improved