Part-Time HR Compliance Specialist

Description

The HR Compliance Specialist supports The Doran Group's Human Resources function by ensuring the organization's people practices, policies, and recordkeeping meet all applicable federal, state, and local employment laws across our Minnesota and Wisconsin operations. This role works closely with the VP of Human Resources and cross-functional HR partners across employee experience, payroll, benefits, PTO administration, and Learning & Development to identify compliance risks, maintain accurate documentation, and support a fair and consistent employee experience company-wide.

This is a broad generalist compliance role covering wage-and-hour requirements, leave administration, employee handbook maintenance, recordkeeping, and training compliance. The ideal candidate is detail-oriented, discreet with sensitive information, and comfortable partnering with employees and managers across the organization on compliance matters.

• Monitor and interpret federal, state, and local employment law changes (FLSA, FMLA, ADA, EEO, state leave and wage-and-hour statutes, and other applicable regulations) and assess their impact on company policy and practice.
• Partner with the VP of HR and Legal to draft, update, and maintain the Employee Handbook, ensuring policies remain current, consistent across locations, and clearly communicated to employees.
• Support payroll compliance by auditing pay practices, employee classifications (exempt/non-exempt), and wage-and-hour recordkeeping for accuracy and legal compliance.
• Support Administration and audit of PTO, sick leave, and other leave-of-absence programs (including FMLA, ADA accommodations, and applicable state leave laws) to ensure consistent, compliant application.
• Maintain accurate, audit-ready employee files and HR records in accordance with federal and state recordkeeping requirements and internal retention schedules.
• Track completion of required and compliance-related training (e.g., harassment prevention, safety, code of conduct) in partnership with the Learning & Development team, and flag gaps for follow-up.
• Conduct periodic internal audits of HR policies, procedures, and documentation to proactively identify and remediate compliance gaps.
• Serve as a day-to-day resource for managers and employees on HR policy questions, escalating complex matters to the VP of HR as needed.
• Coordinate injury reporting, claim administration, and communication with employees, leaders, insurance carriers, and medical providers
• Partner with VP of HR with return-to-work processes, including monitoring restrictions and coordinating modified-duty assignments when appropriate
• Support required regulatory postings, reporting, and filings (e.g., EEO-1, OSHA logs, state new-hire reporting) and coordinate with Payroll and Finance where applicable.
• Assist with investigations into employee relations concerns, documenting findings and recommended actions in coordination with HR leadership.
• Help prepare the organization for internal and external audits, including wage-and-hour, benefits, and I-9/E-Verify compliance reviews.
• Assist with unemployment claims, workers' compensation reporting, and related documentation.
• Assist with new-hire onboarding paperwork and offboarding documentation to ensure compliance requirements are met at each stage of employment.
• Support OSHA reporting, recordkeeping, and compliance with workplace safety requirements
• Contribute to a positive, transparent employee experience by ensuring policies are applied fairly and consistently across the organization.
• Prepare reports and documentation to support compliance metrics and HR leadership decision-making.
• Perform other HR administrative duties as assigned. The candidate in this position will also serve as backup for certain tasks i.e:
  Payroll processing or job posting as needed.

Given The Doran Group's Minnesota and Wisconsin footprint, this role carries particular focus of the following areas:

• Minnesota Paid Leave (Paid Family and…