Human Resources Policy and Records Coordinator

Press Control+M to start dragging object

Job Title Human Resources Policy and Open Records Coordinator

Come join our team as a Human Resources (HR) Policy and Open Records Coordinator within the Division of Personnel Management. This position will support the State'ssecond largest agency, the Department of Health Services (DHS), with more than 7,000 employees, overseeing HR policy coordination and records management.

This position offers a flexible work schedule which includes core work hours of 9am to 3pm Monday through Friday and a hybrid office remote work schedule. This position has the ability to work remotely up to 5 days per week but will be required to report to the office location at theDHS State Office Building in downtown Madison (201

E. Washington Ave, Madison, WI) on occasion to complete certain tasks.

• Top rated health plan options starting at $47/month for single plans and $117/month for family plans, after 2 months of state service.
• Exceptional pension plan with a 7.2% employer match in 2026 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement.
  
  Use this Total Rewards Calculator to see the total value of our competitive benefits package!
• Several flex spending accounts: medical, dependent care, commuter, and High Deductible Health Savings.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.

The position is responsible for coordinating the human resources (HR) policy development, managing Open Records Requests (ORR), and maintaining HR web content. The work requires coordination across multiple program areas and involves regular interaction with employees, supervisors and members of the public.

The primary responsibility involves supporting HR policy development and maintaining the agency’s HR web content. This includes researching, drafting, and revising HR policies and procedures, coordinating review and approval workflows, and communicating changes to staff. The incumbent also serves as the primary coordinator for HR-related website content, updating materials following policy changes or approvals, and ensuring accuracy and accessibility.

The secondary responsibility of this position is managing the agency’s HR open records function under Wisconsin’s Open Records Law (Wis. Stat. Stat. § and the federal Freedom of Information Act (5 U.S.C. §552). This includes receiving, logging, and tracking requests, reviewing records for confidential information or exempt information, coordinating with program areas to gather responsive records, and drafting written responses within statutory timelines.

Accurate recordkeeping and a working knowledge of applicable statutes and exemptions are essential for this function.

The most critical knowledge, skills, and abilities for this position are strong written communication skills, sound judgment in legally sensitive situations, and the ability to interpret and apply statutes and policies accurately. The incumbent must also be able to work independently, managing competing deadlines, and approach unfamiliar problems with curiosity and self-directed research.

• The starting pay is between $28.50 and $34.50 per hour (approximately between $59,200 to $71,700 per year), plus excellent benefits.
• A 12-month probationary period is required.
• This position is classified as a Program and Policy Analyst and is in pay schedule and range 07/04.
• Pay for current or former state employees is set based upon the rules that apply to compensation for the applicable transaction.
• All applicants who may be appointed to this position will be required to allow DOA to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.
• Employees must have access to both a private workspace and secure high-speed internet for hybrid remote work option.
• DOA does not sponsor work visas for this position, thus, in compliance…