Administrative Assistant – Staffing & Onboarding

Remote – Massachusetts | $21.00/hour to start

We are seeking an organized, dependable, and detail-oriented Administrative Assistant to support a busy staffing and recruiting team. This is a fast-paced position that plays an important role in keeping the candidate onboarding, interview scheduling, placement, and new-hire documentation process moving smoothly.

This is primarily a remote position for candidates located in Massachusetts
, with occasional visits to the office for in-person training, meetings, and team-building activities
.

• Support the administrative functions of employee onboarding and placement
• Schedule and coordinate candidate interviews, orientations, and start dates
• Communicate with candidates regarding required onboarding documents and next steps
• Collect, review, and maintain new-hire documentation
• Assist with I-9 documentation, background/BCI requirements, and other pre-employment paperwork
• Enter and maintain accurate candidate and placement information in Bullhorn
• Update candidate statuses, notes, placement records, and other information within the ATS
• Work within multiple computer systems and platforms throughout the day
• Track outstanding onboarding requirements and follow up with candidates as needed
  
  Assist recruiters and account managers with administrative and scheduling needs
• Maintain organized and accurate electronic employee records
• Help ensure candidates are fully cleared and prepared for their scheduled start dates
• Respond to emails, phone calls, and internal requests in a timely and professional manner
• Support additional administrative projects as needed

• Previous administrative, staffing, recruiting support, HR, or onboarding experience preferred
• Strong computer skills and the ability to work comfortably in multiple systems at the same time
• Proficiency with Microsoft Office
  , particularly:
• Outlook
• Excel
• Word
• Bullhorn ATS experience strongly preferred
• Experience scheduling interviews, orientations, or employee appointments is a plus
• Strong attention to detail and accuracy with documentation and data entry
• Excellent organizational and time-management skills
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Strong written and verbal communication skills
• Comfortable communicating with candidates, recruiters, managers, and internal team members
• Ability to work independently in a remote environment while staying connected and responsive to the team
• Must be located in Massachusetts and able to occasionally attend in-person training and team-building activities

The right person will be someone who enjoys keeping things organized and making sure nothing falls through the cracks. You should be comfortable working with a high volume of candidates, switching between systems, following up on outstanding documentation, and helping the recruiting team move candidates from interview through onboarding and placement
.

We are looking for someone who is responsive, proactive, organized, and able to work with a sense of urgency while still maintaining accuracy and a positive candidate experience.

Pay: $21.00 per hour to start

Location: Remote within Massachusetts, with occasional in-office attendance required