Talent Acquisition Administrator

The Talent Acquisition Administrator provides administrative support to Alberici Canada's recruitment function. This role is responsible for coordinating recruitment activities, maintaining applicant tracking systems, supporting interview logistics, and ensuring a positive candidate experience throughout the hiring process.
About Alberici  Alberici Constructors, Ltd. is part of Alberici Corporation, a $4-billion North American construction firm recently ranked 31st largest General Contractor in Engineering News Record.
Operating in the Canadian construction industry since 1908, Alberici has served countless communities through the development of infrastructure, food manufactories and energy centers amongst others. At Alberici, we are proud of the quality of life our buildings bring to families throughout North America. Working at Alberici means satisfaction in knowing the work we do improves the lives of others. In turn, we continually invest in the development of our employees to provide them with fulfilling careers.
Are you Built for the Challenge?  Our Values   Working Safely
Valuing Diversity
Serving Humbly
Executing with Integrity
Solving Creatively
Engaging Fully

Key Responsibilities  New Hire & Onboarding   Coordinate new hire onboarding activities, including preparing and distributing new hire forms.
Administer pre-employment background checks and reference checks through approved vendors.
Manage onboarding activities within the company's onboarding platform.
Coordinate and distribute new hire welcome gifts.
Schedule and coordinate new hire orientation sessions and distribute orientation schedules.
Maintain orientation sign-off documentation and onboarding records.
Track inventory of new hire welcome items and coordinate replenishment as required.
Administer the employee referral program.
Prepare and distribute weekly new hire communications to project teams and internal stakeholders.
Interview Coordination   Schedule interviews with candidates, hiring managers, and interview panels.
Prepare and distribute interview invitations, meeting requests, and interview summaries.
Review interview schedules to ensure all required interviewers, meeting logistics, and interview formats are accurate and complete.
Administrative Support   Monitor and respond to the Human Resources shared inbox, escalating inquiries as appropriate.
Administer recruitment activities within the Applicant Tracking System, including issuing candidate decline communications.
Provide administrative support for the company's onboarding platform.
Process Talent Acquisition team expenses and recruitment-related invoices.
Coordinate and maintain the Talent Acquisition corporate calendar, including recruitment events and key hiring activities.
Prepare and administer independent contractor and union employment offers.
Qualifications & Experience   Post-secondary education in Human Resources, Business Administration, Communications, or related field
1–3 years of administrative or recruitment experience
Experience using Applicant Tracking Systems preferred
Excellent organizational and communication skills
Strong attention to detail
Ability to manage multiple priorities
Proficient in Microsoft Office
Work Environment  This position is primarily office-based in Burlington, Ontario, with occasional visits to project sites. Flexible work arrangements, including remote work, may be available in alignment with business needs and the company's remote work policy.
Alberici is a North American company with multiple Operating Companies:
Alberici Constructors, Inc., Alberici Constructors, LTD., Alberici Construcciones, BRC, CAS Constructors, Filanc, Flintco, Hillsdale Fabricators, Kienlen Constructors, and WWPS.
Artificial intelligence–enabled tools may have been used in the preparation and drafting of this job posting for the purposes of content development and clarity. No artificial intelligence systems are used at any stage of the recruitment, assessment, screening, interviewing, or selection process. All hiring decisions are made exclusively by authorized human representatives of the organization.