Human Resources Assistant & Recruiting

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Corporate Austin, TX, US

4 days ago Requisition

Salary Range: $25.00 To $28.00 Hourly

Westlake Dermatology is looking for a full-time HR Assistant & Recruiter to join our Human Resources team! This role will support recruiting, onboarding, and day-to-day HR operations while partnering with our clinics and hiring managers across the organization. This position may be eligible for a work-from-home arrangement after an initial in-office training period.

This role will also assist with maintaining accurate employee records, supporting HR processes within ADP, and providing general administrative support to the Human Resources department.

• High school diploma
• 1–3 years of experience in Human Resources, recruiting, staffing, or a related administrative role.
• At least one year prior medical office experience preferred
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Previous experience using ADP Workforce Now and/or ADP Recruiting.
• Experience recruiting for healthcare, medical, dermatology, aesthetics, or other clinical environments.
• Excellent customer service and communication skills
• Ability to work as a team member
• Able to manage multiple tasks simultaneously
• Highly motivated and well organized with attention to detail
• Substantial knowledge of general medical office procedures and terminology
• Strong computer and organizational skills
• Able to convey a positive attitude in all dealings with employees and team members
• Appropriate sense of discretion in dealing with employee information and difficult situations
• Takes initiative to solve problems and complete projects
• Able to sit for long periods of time
• Manage recruiting activities for assigned positions across multiple clinic locations and departments.
• Create, post, and maintain job postings across appropriate recruiting platforms.
• Review resumes and applications and conduct initial candidate screenings.
• Conduct phone and/or virtual interviews with candidates.
• Coordinate interviews between candidates and hiring managers.
• Communicate with candidates throughout the recruiting process and provide a positive candidate experience.
• Partner with Office Managers, providers, and other hiring managers to understand staffing needs and candidate requirements.
• Provide hiring managers with candidate recommendations and interview feedback.
• Assist with extending offers and communicating offer details to selected candidates.
• Track candidates and maintain accurate recruiting activity within ADP.
• Monitor open positions and follow up with hiring managers to keep searches moving forward.
• Assist with internal transfers and employee referral processes.
• Develop and maintain recruiting templates, interview guides, and other recruitment resources.
• Coordinate the onboarding process for new employees from offer acceptance through start date.
• Send and monitor onboarding paperwork through ADP.
• Follow up with new hires regarding incomplete onboarding tasks.
• Assist with I-9 and employment eligibility documentation and ensure required documentation is completed appropriately.
• Coordinate new hire training schedules with Training & Development, managers, and clinic teams.
• Communicate start-date information and onboarding expectations to new hires and managers.
• Ensure new hires receive the information and resources needed to have a successful first day.
• Maintain accurate onboarding records and follow up on outstanding items.

• Maintain accurate and confidential employee records and HR documentation.
• Assist with employee changes, transfers, promotions, and other personnel updates.
• Utilize ADP to update and…