HR Operations Coordinator

Our client National Quality Systems (NQS) is in search of a HR Operations Coordinator. This is a remote position.

National Quality Systems (NQS) is a healthcare SaaS company headquartered in Winter Park, Florida. NQS builds and supports clinical registry platforms serving trauma, burn, and emergency general surgery programs across the United States. NQS’s platforms connect clinical outcomes with operational and financial performance data, helping healthcare organizations improve patient care and program performance. NQS is a remote‑first company committed to building scalable systems, a high‑performance culture, and a strong employee experience.

The HR Operations Coordinator supports HR operations, payroll processing, and general administrative functions across NQS. This role serves as a key operational resource for NQS executive leadership, ensuring HR processes, payroll activities, and company logistics are executed accurately and on time. The ideal candidate is organized, detail‑oriented, and comfortable working across multiple functional areas in a fast‑moving, remote environment. This is a fully remote position with occasional travel required.

• Assist with drafting offer letters, employment agreements, and other HR documents for review and approval by executive leadership.
• Support the onboarding process for new employees including coordination of background checks, Paychex Flex setup, I‑9 documentation, and pre‑start communications.
• Maintain and organize employee files in SharePoint and NQS HR systems in compliance with record‑keeping requirements.
• Support employee recognition activities and internal HR communications.
• Assist with performance management administration including scheduling review cycles and tracking completion in Paychex Flex.
• Support compliance activities including E‑Verify, employment eligibility documentation, and audit preparation.
• Assist with HR policy documentation, SOPs, and internal process updates as directed.
• Process and administer payroll in Paychex Flex on a scheduled basis, ensuring accuracy of hours, deductions, and compensation data.
• Support multi‑state payroll tax compliance by coordinating with the company’s external accounting firm and legal support to ensure state tax registrations and nexus obligations are tracked and addressed.
• Assist with new state registration processes as NQS expands its remote workforce footprint.
• Identify and elevate payroll discrepancies or compliance concerns to executive leadership.
• Maintain payroll records and support documentation for internal and external audits.
• Coordinate logistics for company in‑person meetings and travel including venue and hotel arrangements.
• Support calendar coordination for executive leadership as needed.
• Assist with administrative tasks and special projects assigned by executive leadership.
• Support preparation and organization of internal documents, presentations, and company communications.
• Assist with vendor coordination and follow‑up related to HR and operational service providers.

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field.
• Minimum of 3 years of experience in HR operations, payroll administration, or a comparable administrative support role.
• Demonstrated experience processing payroll in an HRIS or payroll platform.
• Working knowledge of multi‑state payroll concepts and tax compliance fundamentals.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• High attention to detail and accuracy in document preparation and data entry.
• Proficiency with Microsoft Office Suite including Word, Excel, and SharePoint.
• Strong written…