Provider Coord II

Northern Light Health Home Office |US:

ME:

Bangor or Hybrid | Human Resources | Full Time

Salary range-  USD

The compensation range listed reflects the range Northern Light Health anticipates relying on in setting the wages for the position. The range may not necessarily include all additional compensation elements available, such as differentials, incentive programs and benefits.

Northern Light Health

Department:Provider Recruitment

Position is located:Northern Light Health Foundation

Work Type:Full Time

Work Schedule:8:00 AM to 4:30 PM

Salary Range : $ 19.50 - $28.09

Exempt:
No

The Provider Recruitment Coordinator II will support the timely and effective recruitment of highly qualified physicians and mid-level providers to Northern Light Health Member Hospitals. The Coordinator will work directly with Provider Recruiters to develop each provider candidate's individualized itinerary for their interview on site. The Coordinator will be responsible for the coordination of interviews and all arrangement involved with on‑site visits.

The Coordinator II will be responsible for partnering with leaders to arrange interview schedules that make the best use of candidate time and showcase each member organization. In addition, the Coordinator II will assist in the onboarding process including completion of new hire paperwork, background checks, and scheduling of Occupational/Employee Health physicals. The Coordinator II will have access to highly confidential employee information, and must handle & protect the information in accordance with system policies, HIPAA requirements and the highest level of ethical standards.

• People
• Responsible for general inquiries to the department received via phone or email. When possible information should be provided at the time of contact.
• Responsible for obtaining CVs and applications through various databases daily.
• Coordinate all provider candidate interviews, both phone and in-person
• Prepare on-site interview itineraries for all provider candidates
• Partner with system Recruitment Coordinator II for visits that involve more than one member location or their primary location will be another member organization
• Reserve conference rooms for interviews and luncheons
• Coordinate travel, lodging, etc. for candidates as needed
• Arrange candidate gift(s), make restaurant reservations, and arrange catering as directed by the Provider Recruiters.
• Prepare initial packet to be mailed to candidate and informational folder for candidate upon their arrival to the area.
• Schedule follow up call between the candidate and the provider recruiter.
• Ensure all final preparations are complete including finalizing itinerary and sending to candidate and all those involved in the on‑site interview.
• Schedules newly hired providers to complete HR paperwork and Occupational Health physical and drug screen.
• Locum Tenens Process
• Update various databases for locum tracking
• Responsible for invoice tracking and reporting
• Collaborate with hospital departments on locum onboarding
• Responsible for candidate transitions, tours and luncheons as necessary.
  
  Service
• Responds in a timely manner to all physician, leadership and candidate requests providing superior customer service.
• Provides updates to candidates, leadership and physicians as necessary and requested throughout the interview coordination process.
• Maintains ongoing communication with candidate and their family to ensure that they know what aspects of the process we are working on.
• Quality
• Enters applicant information into various databases.
• Prepare intake/HR paperwork packet for all new hires including job description, I-9, background check authorization and badge.
• Complete HR paperwork with candidate as necessary
• Obtain authorization and…