Lawyer Recruiting Assistant

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Lawyer Recruiting Assistant to join our team in our New York or Washington D.C. offices.

We offer a hybrid work engagement with two days of remote work, and three days in-office.

This position is responsible for providing professional support to the Lawyer Recruiting Managers with a particular focus on partner recruiting activity.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will:

• Assist Lawyer Recruiting Managers with all aspects of lateral hiring and integration, with a particular emphasis on partner hiring
• Prepare interview schedules, disseminate interview details to candidate/search firm, with support from Director of Lawyer Talent Acquisition, Director of Partner Recruiting, and Partner Recruiting Specialist
• Greet candidates, virtually or in person, and monitor interviews.
• Prepare offer letters and regret communications, as needed, with support from Lawyer Recruiting Managers
• Prepare due diligence actions, including background checks, reference checks and conflicts communication
• Assist managers with lateral attorney sourcing activities, including using Linked In and Leopard List
• Update candidate activity in vi Recruit and activity chart
• Prepare hiring reports as needed
• Engage and communicate with third-party recruiters regarding search agreements, proper candidate submission and candidate status
• Conduct various market research, keeping up to date with legal trends and assisting with projects to enhance recruiting efforts
• Participate in professional organizations such asNALSC, NALP, and local legal recruiting city group organization to stay informed on market developments and benchmarking data

• Work with firm management to provide integration support for lateral attorney hires
• Prepare conflicts and intapp reports and hand-off to Practice Group Manager

• Assist with various administrative functions supporting the Lawyer Talent Acquisition team
• Enter applicant information into vi Recruit and maintain applicant database
• Track data as needed for various reporting initiatives
• Prepare check requests and reimbursements as needed for team
• Process incoming mail and correspondence
• Reserve conference rooms, order lunches and make restaurant reservations, as needed
• Handle details for miscellaneous events or department functions, as needed
• Track referral bonus activity
• Assist with projects as they arise

Join us if you have:

• Prior administrative experience in law firm or other professional services setting is required, preferably in attorney recruiting
• Understanding of the attorney recruiting life cycle
• Demonstrated attention to detail and ability to be adaptive and agile.
• Demonstrated ability to coordinate and facilitate project plans to completion
• Strong professional oral and written communication skills
• Demonstrated ability to work with various levels of employees and managers to ensure completion of tasks in a timely manner and meet deadlines
• Proficient with Microsoft product suite and vi Recruit
• Demonstrated ability to work in a fast-paced environment and maintain a high level of confidentiality
• Strong process analysis and problem-solving skills with high attention to detail and quality control
• Proven ability to coordinate multiple assignments including flexibility to adjust to shifting priorities
• Ability to work in-person from the office at least three days each week
• Abil…