Coordinator Part-Time

Job Category Regular Support Staff FVTC Worksite Appleton Main Campus Hours Per Week 30

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The Benefits Coordinator is responsible for administering the College's leave, absence, accommodation, and related employee support programs in accordance with applicable laws, policies, and procedures. This position coordinates communications, documentation, compliance activities, and operational processes related to leaves of absence, Family and Medical Leave Act (FMLA), disability, paid sick leave, accommodations, and workers' compensation. The Benefits Coordinator also provides support for employee and retiree benefit administration and related benefits operations.

30 hours per week.

Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned.

• Administer leave, absence, and paid sick leave programs, including FMLA, disability, and college-specific leaves; provide guidance on applicable policies and procedures, coordinate required communications and documentation, maintain accurate records, monitor leave activity, and support compliance with applicable laws, policies, and procedures.
• Coordinate the administrative aspects of the employee accommodation process by collecting and reviewing documentation, maintaining records, tracking accommodation requests, coordinating communications, and supporting the interactive process.
• Coordinate workers' compensation, leave, and absence-related activities to support accurate administration and integration across related programs and processes.
• Coordinate and communicate leave, time off, and employment-related changes requiring payroll, benefits, or Human Resources action to ensure accurate administration and documentation.

• Ensure time off, leave, and accommodation-related programs and processes are administered in accordance with applicable federal and state laws, college policies, and administrative procedures; monitor leave and absence activity to identify compliance requirements, employee support needs, and situations requiring follow-up.
• Assist with administration, testing, and maintenance of Absence plans and Leave processes in Workday.
• Maintain and improve leave, accommodation, and related benefits administration processes and documentation to support operational consistency, continuity of services, knowledge transfer, and cross-training within the Benefits function.

• Develop and deliver employee communications, guides, training, and educational resources related to time off, leave, accommodations, and benefits programs to promote employee understanding and effective utilization of available programs and resources.

• Support administration of employee and retiree benefit programs, including enrollments, life event changes, employee and retiree support, Open Enrollment activities, and related benefits administration processes.
• Support benefits administration through coordination with vendors, Payroll, Human Resources, and other internal and external partners.
• Support benefit billing, retiree administration, reporting, and related recordkeeping activities to maintain accurate and timely benefits administration.

• Support administration of the Campus Care Clinic.
• Support employee wellbeing initiatives.
• Participate in special projects and other duties as assigned.
• Perform projects and other related duties as assigned.

• Associate degree in Human Resources, Business, or related field.
• Two to three years of experience administering or coordinating leave, disability, accommodations, workers' compensation, time off, employee benefits, or related human resources programs.

• Proficiency with Microsoft Office applications, including Word and Excel.
• Experience working with HR Information System (preferably Workday).

Work will primarily be completed on campus with some remote work available k environment may change based upon college needs.