Coordinator, Human Resources

Agency:

Omd Job Function:

People and Culture Job Subfunction:
People Operations

Job Description:

THE AGENCYOMG
23 is the Omnicom Media Group agency dedicated to Walt Disney Studios, Disney+ and Disney’s multiple television networks. At OMG
23, we have the privilege of partnering with Disney on the planning, buying and implementation of its integrated ad campaigns for some of the entertainment industry’s most iconic brands. Our Walt Disney Studios team works on titles that include a wide variety of blockbuster films distributed under the Walt Disney Studios, Marvel Studios, Lucasfilm, Pixar Animation Studios, Walt Disney Animation Studios, 20th Century, and Searchlight banners.

We are also proud to be Disney’s Agency of Record for their premier television networks including ABC, ABC News, Disney Channels, Freeform, National Geographic and FX. We live movies and TV. If you do too, see below for an opportunity to join our team. The Job:

The Coordinator, Human Resources helps with administering the day-to-day functions and processes of the Human Resources team. This candidate is highly organized, has a strong attention to detail, loves to problem solve and is willing to pitch in wherever help is needed.

What You’ll Do:

Support all activities surrounding the Human Resources team in managing an employee’s life cycle from pre-hire to off-boarding, including but not limited to the following:
Initiate and manage the new hire process from start to finish

Ensure IT tickets are generated and submitted for new hires for proper new hire setup

Conduct and manage weekly new hire orientations for all new employees including managing all first day correspondence

Create and maintain employee files

Create and maintain calendar entries for the HR team in Microsoft Outlook Ensure timely processing of employee data changes in Workday including but not limited to pay changes, data changes, employee referral bonuses and internal transfers

Collaborate with infrastructure teams to ensure all employee changes are communicated and processed, including sending calendar invitations, employee notifications and system updates

Coordinate termination processes for all exiting employees with internal teams and systems

Support the Human Resources team’s goals and objectives including diversity initiatives, training and talent development and engagement initiatives in partnership with leadership

Hold weekly office hours for the agency, assisting employees with general questions and inquiries

Support the agency, IT and office management leads to manage space, remote work initiatives and facilities

Support the Talent Acquisition team by maintaining supplies for and attending local career fairs as needed

Support the Human Resources and Talent Acquisition team in managing the annual summer internship program

Help coordinate special projects (i.e. agency events, charity initiatives, agency community meetings, etc.)You Bring:

We encourage you to apply if the below describes your experience and talents:

Bachelor’s degree required (or relevant experience); undergraduate degree in Human Resources, Human Resources internship or graduate Human Resources education, preferred 0-1 year of Human Resources or Administrative experience, preferably working in a fast-paced agency or media environment – Human Resources internship experience, a plus

High level of proficiency with Adobe Acrobat Pro and Microsoft Office applications (particularly Outlook, Word, Excel, PowerPoint and Teams) Experience working with an applicant tracking system (ATS) such as Workday, a plus Knowledge of media, marketing, advertising or communications industries, preferred

Skills and Abilities

Must have laser-sharp detail orientation, excellent organizational skills and the ability to…