Human Resources Assistant - Hybrid - Remote​/On-Site

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

AL, US

ADTRAV Travel Management, founded in 1977, has over four decades of experience in managing corporate, government, vacation, group, meetings, and incentive travel programs across the United States. We have experienced steady growth throughout our history and are currently ranked as one of the top business travel management companies in the country.

ADTRAV is seeking a Human Resources Assistant to provide administrative and operational support to the Human Resources team across a variety of HR functions, including recruitment, onboarding, employee relations, records management, benefits administration, payroll support, and compliance. This role serves as a key resource for employees and managers by delivering exceptional customer service while ensuring adherence to company policies and employment laws.

This is a hybrid position and must live within one hour of our Birmingham, AL office. The position may work remote but will need to come into the Birmingham, AL office as needed for meetings, trainings, or to perform other duties.

This position will support government clearance processes and is required to pass a government clearance, which includes reviewing criminal history, credit, employment, and other financial information.

• Support the day-to-day operations of the Human Resources department.
• Manage the government clearance process, including providing guidance to employees, tracking progress, following up on outstanding items, and maintaining status reports.
• Respond to employee inquiries regarding HR policies, benefits, procedures, and employment-related matters in a timely, professional, and customer-focused manner.
• Maintain employee data within the Human Resources Information System (HRIS), ensuring accuracy, confidentiality, and data integrity, including the electronic filing of employee documents.
• Audit personnel files and HR records for completeness and compliance, identifying and resolving missing information as appropriate.
• Communicate employee concerns, recurring issues, and trends to HR leadership in a timely manner.
• Assist with compliance activities, including required postings, audits, and reporting to federal, state, and local agencies.
• Support recruitment and onboarding activities, including posting positions, reviewing resumes, coordinating interviews, screening candidates, conducting reference checks, processing new hire documentation, and assisting new hires throughout the onboarding process.
• Monitor and manage the Human Resources inbox, responding to inquiries or routing communications as appropriate.
• Provide payroll support by entering employee changes, researching discrepancies, and obtaining clarifications from employees and managers as needed.
• Assist with employee and manager communications through email, chat, and other communication channels.
• Prepare, maintain, and update HR reports, forms, spreadsheets, policies, procedures, and other departmental documentation.
• Support employee engagement initiatives, employee satisfaction surveys, and employee experience programs.
• Assist with HR projects, audits, and special initiatives, including open enrollment, compliance training, policy updates, and process improvements.
• Utilize HR and business systems, including HRIS, Smartsheet, Confluence, Jira, and other internal applications.
• Maintain a working knowledge of applicable federal, state, and local employment laws and regulations.
• Demonstrate excellent customer service, professionalism, empathy, and problem-solving skills in all interactions.
• Participate in ongoing…