Program Coordinator

We are seeking a talented staffing Program Coordinator to work remotely from your home office.

Program Coordinator acts as a liaison between recruiters and client stakeholders during recruitment; assists with onboarding new employees; supports employees in matters of time approval, expense report processing, PTO tracking, and basic HR needs; and supports the FSP program as needed.

• Recruitment Engagement
• Submit new requisitions to trigger recruitment
• Review job description parameters with recruiters and submit questions to client; share client feedback with recruiters
• Coordinate candidate interviews with client and recruiters
• Track client names/branches, respective openings (job title, date opened), and candidates submitted (names, dates)
• Invoicing
• Send ongoing invoice adjustments (i.e. expense report reimbursements) to Billing Department for employee pass-through expenses
• Complete purchase order requests using established process and through matrix team
• Follow established RACI for other areas related to invoice and payroll management
• Create template invoices per customer requirements or in client systems as needed submitting invoices for payment when necessary
• Review invoice changes and share feedback to shared services teams (PO, PTO, Hours worked etc)
• Onboarding New Employees
• Submit offer packet to candidate (Offer Letter, time & expense instructions, holiday schedule, etc.)
• Collect offer letter & travel release form (as appropriate) and share Day 1 instructions with candidate
• Submit salaried employee’s exempt request (as appropriate)
• Coordinate onboarding and Screening processes
• Supporting Current Employees
• Act as first POC for basic HR support (payroll, PTO, etc.)
• Review and approve time sheets
• Approve and track PTO
• Submit bonuses
• If planned (e.g. 6mo, 1yr, per Offer Letter, etc.), track and submit without prompting
• Approve & submit expense reports to Payroll, and update respective clients’ monthly invoices
• Submit employee termination paperwork
• Send birthday emails
  
  Other duties as assigned

Base pay range for this position is $60,000 - $65,000 per year.

Final annual compensation will be based on experience and may vary by geographic location.

Total compensation package including benefits as applicable to the position - understanding that each person has unique professional and personal needs focused on your total well-being. Explore our range of benefits at:
Kelly Services | People Regular Staff

Kelly is an equal opportunity employer committed to employing a diverse, equitable and inclusive workforce, including, but not limited to, race, gender, individuals with disabilities, protected veterans, sexual orientation, and gender identity. Equal Employment Opportunity is The Law.

• Experience updating and managing trackers in Excel, creating Excel trackers required
• Experience with invoices, general understanding of accounting i.e., credits and debits
• Familiarity with payroll processes, individual state requirement regarding OT
• Experience working with timesheets
• Experience with Outlook
• Strong business writing skills including excellent spelling and grammar
• Ability to problem solve and strong critical thinking skills
• Ability to work with multiple hiring managers and contractors
• Must be a team player
• Must be able to multitask and prioritize duties to ensure most urgent tasks are addressed first and able to adjust those priorities as needed as new work comes in
• Ability to juggle multiple systems i.e., Bullhorn, SF, KSN, Workday daily
• Previous experience supporting Medical Device or Pharma contingent staffing programs is a plus but not required
• Staffing Industry experience preferred

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