Recruiting Administrative Assistant

The Ascendancy Group's Mission

To be the unequaled provider of special operations forces (SOF) and Intelligence Community focused technical, service, and training-based solutions.

Join The Ascendancy Group’s (TAG) Headquarters team as a Recruiting Administrative Assistant. This hybrid position provides essential administrative and operational support to TAG’s recruiting and talent acquisition activities and may be performed remotely and onsite at TAG Headquarters in Virginia Beach, Virginia, based on business needs.

The Recruiting Administrative Assistant helps recruiters stay focused on sourcing, screening, and engaging qualified candidates by managing recruiting workflows, documentation, systems, scheduling, reporting, and candidate communications. The ideal candidate is organized, accurate, responsive, comfortable working with minimal direction, and able to research requirements and move tasks to completion.

The Recruiting Administrative Assistant supports the recruiting lifecycle from requisition setup and candidate tracking through offers, preemployment coordination, and transition to onboarding. This position maintains accurate information in Asana, Paylocity, and other recruiting systems; prepares Letters of Intent (LOIs) and offer letters; formats resumes; updates weekly recruiting slides; and coordinates administrative requirements among candidates, recruiters, hiring managers, Human Resources, Operations, Finance, Contracts, Program Management, and Facility Security.

This is a hybrid position that may include remote work and onsite support at TAG Headquarters in Virginia Beach, Virginia. The employee must be available to report onsite for meetings, candidate or employee processing, records support, training, special projects, or other business requirements. Remote work is subject to company approval, operational needs, information security requirements, and satisfactory job performance.

U.S. citizenship and the ability to obtain and maintain a U.S. Government Secret security clearance are required.

• Provide day to day administrative support to TAG recruiters and recruiting leadership across active, proposal, contingent, and pipeline hiring requirements.
• Create, assign, update, and close recruiting tasks, subtasks, due dates, dependencies, and status fields in Asana; monitor overdue items and follow up with responsible team members.
• Maintain accurate requisition and candidate information in Paylocity and other approved applicant tracking, human resources, and recruiting systems.
• Create job requisitions and postings from approved job descriptions; verify titles, locations, work arrangements, security requirements, qualifications, screener questions, approval routing, and posting details before publication.
• Prepare, proofread, route for approval, issue, and track offer letters, contingent offer letters, and Letters of Intent (LOIs); confirm position title, compensation, work location, start date, contingencies, expiration date, and authorized signatures.
• Send approved LOIs and offer letters to candidates, monitor completion and signatures, provide timely reminders, and maintain accurate status records and final documents.
• Review resumes for required content and formatting; identify missing dates, locations, clearance information, certifications, education, labor category qualifications, and unexplained employment gaps; coordinate corrections with recruiters or candidates.
• Format resumes to TAG, customer, contract, proposal, or position specific requirements while preserving the accuracy of candidate supplied information and maintaining version control.
• Coordinate interviews, phone screens, hiring…