Specialized Recruiting Coordinator

Job Title:
Recruiting Coordinator

Job Description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and deliver an exceptional candidate experience. This role serves as an integral partner in managing recruiting logistics, maintaining accurate candidate and job data, and building strong relationships with both candidates and internal stakeholders. The position is ideal for someone who enjoys organization, communication, and problem-solving, and who wants to broaden their experience within a top-tier talent acquisition environment.

• Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel for visiting candidates when needed.
• Manage and update candidate records and job postings in recruiting systems to ensure accurate and current information.
• Confirm new hires in the recruiting systems and support a smooth transition from candidate to employee.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and prepare and distribute debrief materials to interview teams.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency, and share recommendations with the recruiting team.
• Assist with the coordination and execution of other recruiting-related activities and projects as needed.

• At least 1 year of experience as a recruiting coordinator or in a similar coordination-focused role.
• Proficiency with MS Word, Excel, and PowerPoint.
• Bachelors degree.
• Strong scheduling and calendar management skills.
• Proven coordination and organizational abilities in a fast-paced environment.
• High attention to detail in managing data, communications, and logistics.
• Effective written and verbal communication skills.
• Experience supporting talent acquisition or recruiting activities.

• Demonstrated customer focus with a commitment to providing a positive candidate experience.
• Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Strong oral and written communication skills for interacting with candidates and internal stakeholders.
• Ability to work effectively in a fast-paced, quickly changing environment.
• Comfort collaborating with both internal and external clients and candidates.
• Ability to shift gears quickly and adapt to changing priorities while maintaining a high level of service.

This contract-to-potential (high possibility of extension/conversion) role operates in a 100% remote work environment, allowing you to perform all responsibilities virtually. You will work in a fast-paced recruiting organization that relies heavily on digital tools, including recruiting systems and the Microsoft Office suite (Word, Excel, PowerPoint). The position involves frequent online communication via email, phone, and virtual meetings with recruiters, hiring teams, and candidates.

The work setting emphasizes professionalism, responsiveness, and collaboration, with an expectation that you manage your time effectively and remain organized while handling multiple scheduling and coordination tasks.

This is a Contract position based out of Seattle, WA.

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability

Health Spending Account (HSA)
Transportation benefits

Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract position based out…