Workday Business Process & Security Administrator; Remote Eligible, EST

Overview

Workday Business Process & Security Administrator

GRADE: 14
NON-BARGAINING UNIT
FLSA: EXEMPT

• Configure and maintain and optimize Workday business processes across HCM and/or Financials, including approval chains, condition rules, validations, notifications and routing logic.
• Evaluate existing workflows and partner with functional stakeholders to redesign processes that improve efficiency, compliance, and user experience.
• Monitor, troubleshoot, and resolve business process errors, alerts, and escalations, ensuring timely resolution and root‑cause analysis.
• Assess the downstream and cross‑module impacts of proposed configuration changes and system updates.
• Design, implement, and maintain tenant‑wide security architecture, including role‑based access, security groups, business process security policies, and domain permissions.
• Manage user provisioning and de‑provisioning processes in alignment with job responsibilities, separation procedures, and internal controls.
• Conduct regular audits of security roles and access to ensure compliance with institutional policy, regulatory requirements, and audit standards.
• Evaluate security implications of Workday releases, new features, and configuration changes, recommending mitigation strategies as needed.
• Design, build, and maintain custom reports, dashboards, and calculated fields to support operational and strategic decision‑making.
• Ensure data governance standards are upheld across business processes, reporting, and security configurations.
• Develop and maintain technical documentation, configuration records, and process artifacts to support audit readiness and knowledge transfer.
• Lead and support testing for Workday feature releases, patches, and enhancements, including regression testing and documentation of impacts.
• Create and deliver training materials and targeted guidance for functional administrators and end users related to business processes and security.
• Perform other duties as assigned.

Reports to Manager of Enterprise Applications. May provide project leadership, technical guidance, and functional oversight related to Workday initiatives; no direct staff supervision required.

• Bachelor’s degree in Information Systems, Computer Science, Business, Human Resources, Finance, or a related field, or an equivalent combination of education and experience.
• Minimum of 2–4 years of progressively responsible experience in enterprise systems administration, ERP support, or business process management.
• At least 2+ years of hands‑on Workday experience with business process configuration and/or security administration.
• Demonstrated experience managing role based security, business process frameworks, and internal controls in a complex organization.
• Strong analytical, troubleshooting, documentation, and stakeholder communication skills.

• Master’s degree in a related field.
• Workday certification(s) in HCM, Financials, Business Process Framework, or Security.
• Experience supporting Workday reporting, calculated fields, and EIBs.
• Experience in higher education, public sector, or unionized environments.
• Familiarity with audit, compliance, and regulatory requirements affecting HR and Finance systems.

• Ability to translate complex business requirements into scalable technical solutions.
• Deep understanding of enterprise governance, data security, and process standardization.
• Strong facilitation skills for cross functional working sessions and design discussions.
• High attention to detail with the ability to balance risk, usability, and operational needs.
• Ability to maintain confidentiality and exercise sound judgment.

Physical Requirements: Duties performed cause light fatigue of eyes, fingers, or other faculties as a result of repetitive motion and/or long periods of standing or sitting. Duties require little physical effort in work with light to moderate (up to 25lbs) easy‑to‑handle materials.

Working Conditions: Job is performed in general office or comparable working area with many and frequent distractions such as noise and interruptions. Work…