Project Coordinator - Hybrid​/Remote

Project Coordinator – Hybrid/Remote (AITS Admin)

Hybrid/Remote. Sponsorship for work authorization is not available for this position.

The Project Coordinator performs professional-level duties supporting the planning, execution, and delivery of high-profile, enterprise IT projects, as well as the ongoing operations of the Project Management Office (PMO). The project portfolio includes a wide range of IT initiatives, from small and moderate efforts to large, complex, multi-stakeholder projects. The Project Coordinator may support multiple concurrent projects, with specific responsibilities for each engagement defined by the PMO and the respective project teams.

This role provides exposure to diverse aspects of the University’s administrative IT environment, offering opportunities to develop both broad institutional knowledge and deeper expertise in project management practices.

• Manage Enterprise IT Projects (80%) – Manage enterprise IT and related projects for the University of Illinois System using advanced project management methodologies and competencies. Projects may include implementation of new applications, IT upgrades, application development, user experience initiatives, and business process improvements.
• Project Management Competencies – Developing project work plans, schedules, cost estimates, resource plans, and status reports; ensuring adherence to project quality standards; facilitating project team meetings and providing guidance on best practices; identifying and responding to project risks and issues; communicating project status and outcomes to stakeholders, program leads, and leadership at defined review points.
• Support the AITS Project Management Office (PMO) (17%) – Provide support for the AITS PMO, including facilitating the IT Governance process, coordinating the collection and analysis of project performance data, promoting and facilitating organization-wide use of project and portfolio management tools, applying specialized project and portfolio management knowledge, identifying and implementing continuous improvements, analyzing performance data and producing executive-level summary reports, performing ongoing trend analysis, and providing ongoing project management training, guidance, and coaching.
• Other Duties (3%) – Perform other related duties as appropriate for a Project Coordinator role.

• High school diploma or equivalent.
• At least two (2) years (24 months) of combined experience from:
  • College coursework in Information Technology (IT), IT Management, Programming, IT systems, or a closely related discipline (30 semester hours equals one year);
  • Work experience in IT-related functions such as hardware/software support, programming, network design, network engineering, IT systems integration, or closely related field. Additional education, training, and/or work experience may be required.

• Strong computer skills with Microsoft Office products, particularly Excel, PowerPoint, and Word.
• Strong analytical, quantitative, and problem-solving skills.
• Strong organizational skills with consistent attention to detail and deadlines.
• Excellent verbal, written, and listening skills, including the ability to interact effectively across the organization, especially in situations requiring instructing, persuading, negotiating, resolving conflict, and advising. Must also be comfortable speaking in public to various audiences.
• Demonstrated ability to manage multiple project streams efficiently and diplomatically in a complex environment, organize and prioritize multiple projects, and work under pressure to meet deadlines.
• Demonstrated ability to lead, coach, and mentor others.
• Effective team-oriented contributor with demonstrated facilitation skills, including the ability to facilitate cross-functional teams, manage change, and resolve conflict.
• Demonstrated knowledge of project management methodologies and tools, with a continuing willingness to learn.

This is a 100% Full Time Civil Service Information Technology Tech Associate position. The expected start date is as soon as possible. Sponsorship for work…