Records Management Specialist

Records Management Specialist (Part-time of 20 hrs/wk)

Applicants must be authorized to work lawfully in the United States for NCCPA as NCCPA will not sponsor or take over sponsorship of employment visas.

As the Part-Time Records Management Specialist, you will be responsible for overseeing the rules, policies, and procedures that support the creation, capture, management, preservation, retention, and disposition of comprehensive, reliable, and authentic business records for NCCPA and its supporting organizations. This part-time position manages the Records Management Program and partners with internal stakeholders to ensure records management practices remain compliant with internal policies, legal requirements, industry standards, and NCCPA’s operational needs.

Reports To:

Senior Manager of Corporate Policy & Compliance

National Commission on Certification of Physician Assistants (NCCPA) is the only certifying organization for physician assistants in the United States. Established as a not-for-profit organization in 1974, we are dedicated to assuring the public that board certified PAs meet established standards of clinical knowledge and cognitive skills upon entry into practice and throughout their careers. All U.S. states, the District of Columbia, and the U.S. territories rely on NCCPA certification as one of the criteria for licensure or regulation of PAs.

NCCPA is a hybrid work environment with our headquarters located in Johns Creek, Georgia. This position is remote, allowing primarily remote work with required travel for mandatory meetings, including to the NCCPA headquarters. Remote positions are restricted to employees located in a U.S. jurisdiction in the Eastern or Central time zones.

We get to do meaningful work every day, and we enjoy working and having fun together!

You will…

• Manage the Records Management Program, including maintaining records management policies and procedures.
• Ensure record storage practices meet minimum security and protection requirements.
• Process edit requests and maintain the NCCPA Retention and Disposition Schedule (RDS), including publishing updates as needed.
• Implement updates to the RDS, including monitoring, managing, and supporting metadata requirements.
• Partner with internal stakeholders and Leadership Team members to provide input and recommendations related to records management practices and program improvements.
• Provide records management support across NCCPA and supporting organizations, including overseeing records disposition processes and applying sensitivity labels to department records.
• Collaborate with the Information Technology division on applicable information governance policies, procedures, and related initiatives.
• Support records management training and guidance for staff across the organization.
• Manage program reviews and audits, including preparing reports and updates for management and Leadership Team review.
• Oversee and manage legal hold processes in alignment with organizational and compliance requirements.

• A bachelor’s degree.
• A minimum of three years of experience in records management.
• Experience with electronic document and records management systems and tools.
• Experience with database management systems.
• Ability to manage records management processes in alignment with internal policies, legal requirements, and industry standards.
• Strong time management and organizational skills with exceptional attention to detail.
• Ability to manage multiple projects, deadlines, and documentation processes effectively.

• Strong interpersonal and communication skills.
• Exceptional problem‑solving, critical thinking, and analytical abilities.
• Highly developed time management and organizational skills with strong attention to detail.
• Ability to collaborate effectively with internal stakeholders, including staff, managers, and leadership.
• Adaptability and professionalism in a fast‑paced and evolving environment.

• At least three years of experience in information governance.
• Experience with Microsoft SharePoint.
• Experience with…