Proposals Manager; Remote

Contracts and Proposals Manager

We are seeking committed, skilled, and customer-focused individuals to join our winning team as a Contracts and Proposals Manager for our Bridgewater, New Jersey location or remotely from any U.S. location in accordance with our Work from Home policy. This role owns the end‑to‑end intake and delivery of project/opportunity proposals, enabling responsive and customer‑focused solutions, driving cross‑functional collaboration, input and review, and ensuring organizational goals and strategies are reflected.

The manager interacts closely with external customers and internal stakeholders to analyze clinical research protocols and opportunity and client requirements, then drive and develop on‑time, high‑quality, functionally and technically sound proposals comprising project/opportunity budgets, written proposals, responses to Request for Information questionnaires, and ongoing iterations of budgets and contracts through to contract finalization.

The Contracts and Proposals Manager acts as a central bid leader to plan, notify, coordinate, and follow up with internal Everest solutions teams and external parties such as clients and third‑party vendors to provide customized and proposal‑specific budgets, responses, and delivery strategies as input to the proposal development process. The role also supports the coordination and execution of bid defense meetings, project contracting, transition of key information to project delivery teams (project handover), and may support development of change orders to existing won opportunities in support of the Project Management department.

It will support capability building for the proposals/contracts and business development function, operational metrics reporting, and maintenance of centralized pipeline/opportunity and contracts tracking software and related processes.

• Plans, organizes and implements the proposal delivery process from Request For Information (RFI) and Request for Proposal (RFP) or general request receipt through proposal delivery and handover to the project delivery team.
• Proposals may support biometrics‑only services (e.g., clinical data management, biostatistics and programming) and full‑service opportunities spanning Phases I‑IV that involve all services required to execute on a clinical study.
• Interfaces with internal and external stakeholders to facilitate completion of strategic, effective, and high‑quality proposals and bid defense activities to optimize alignment and continue Everest’s tradition of achieving high project win rates.
• Receives and analyzes RFIs and RFPs to ensure appropriate Everest senior leadership, project management, and functional delivery leaders are engaged in the proposal delivery process, plans the key proposal delivery timelines against requested milestones, and manages or negotiates external deadlines.
• Identifies potential barriers or risks for completion and implements mitigation strategies, escalating to management when deliverables are at risk.
• Establishes key estimating parameters required for budget and proposal development obtained from the RFP/RFI or client.
• Obtains third party quotes as needed.
• Acts as the central point of contract and bid manager for timely collection of information from various sources, schedules and obtains information from functional leaders and relevant advisors.
• Reviews input gathered from Everest contributors to ensure consistency of messages and tone.
• Prepares draft budgets, proposal documents (Microsoft Word) by modifying proposal text, budgets, and cover letters.
• Possibly maps and presents budgets in client‑requested bid grids/formats and performs internal checks to ensure accuracy.
• Consistently produces and writes high‑quality, customized proposal text across all deliverables, ensuring match to RFP requirements and highlighting key assumptions and approaches.
• Proofreads, edits, rewrites, and reviews budgetary sections of materials for readability and consistency.
• Suggests and implements pricing and proposal strategies to improve quality of proposal while maximizing project rates and effort coverage.
• Supports preparations, scheduling, and…